Office Administrator at Liphimar Human Capital Ltd

Dealers in: Roads, Building and Construction, Renovation, Painting, Plumbing, Electro-Mechanical Works and Transport services

Job Description

• Strong organization and communication skills
• Strong commitment to providing a high standard of customer service
• Ability to multitask
• Well-developed verbal and written skills
• Ability to exercise a high degree of initiative and professionalism
• A current unencumbered driver’s license.
• Ability to use Microsoft Office including Word, PowerPoint and Excel
• Ability to create a positive impression with a professional, courteous and expedient manner
• Proactive, punctual and reliable
• Well-presented and good at dealing with stakeholders/clients
• Ability to communicate at all levels
• Professional verbal and written communication skills

Principal Accountabilities

• Answer telephone enquiries in an efficient, friendly and professional manner
• Maintain familiarity with the Company and projects being undertaken so an enquiry can be directed to the most appropriate member of staff promptly
• Manage the administration and maintenance of company records databases accurately and efficiently
• File and archive information that ensures easy retrieval of information
• Assist with basic reports by undertaking basic analysis and research
• Type up information as requested accurately and efficiently
• Maintain confidentiality and exercise discretion in relation to all matters and information concerning the Company and clients
• Ordering all site consumables, maintaining spreadsheet for consumables
• Top quality Service Delivery
• Supporting the Contract Manager in assisting with letters of Contracts for Site Agreements Supporting all Site
• Managers, Construction Managers and Contract Administrators
• Issuing of site specific OHS Safety Management Plans for all Sites/Site Managers Site Files
• Organizing all site requirements for construction projects
• Prepare and update a phone/contact list for subcontractors and material suppliers.

Qualifications

• Three years working experience preferably in a construction set up
• Degree/diploma in Business management
• Proficiency in accounts