Administrative Assistant at CrossBoundary

Detailed Responsibilities:

Office Administration

• Knows how to “keep the lights on”; proactively manages office space, inventory of office supplies, utilities, etc. to keep the office running smoothly

• Serves as the point of contact for administrative communications, ensures all enquiries - email, phone and in person - are attended to, and routes necessary information to the appropriate parties

• Negotiates with vendors and manages relationships to ensure consistent and timely supply of services

Travel & Logistics

• Coordinates and ensures smooth execution of executive and team travel, events, meetings, etc.

• Manages executive and team calendars, keeping them up-to-date and attending to urgent matters concerning them

• Facilitates expense submission process for executive team

Basic Finance, Invoicing and Payments

• Ensures that records are kept accurate and up-to-date; Has working knowledge of basic bookkeeping and

• Supports invoicing and payments processes; tracking and processing invoices and payments in good time

• Liases with accounts team to make sure all accounts are in good standing

Does this sound like you?

• 2 - 6 years’ experience in Office and Systems administration

• A degree or certificate in Business Administration or a related course

• Excellent written and verbal communication skills

• Strong organizational and planning skills in a fast-paced environment

• A creative mind with an ability to suggest improvements

• You have experience as an Office manager, Front office manager or Administrative assistant

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem solving skills