Assistant Programme Administrator at UN-Habitat

RESPONSIBILITIES
Under the supervision of the Unit Chief, Youth and Livelihoods, the consultant will be responsible for the following tasks and outputs:

• Create and manage a comprehensive Partners database:
• Provide support in data entry into a database of the contacts of partners and personalities supporting the youth activities.
• Regularly update the Partners database
• Update Partners on new changes within the UN System that they need to adjust to.
• Drafting Memos
• Support in the development of monitoring structures to track project administrative financial related responsibilities
• Assist in follow up of payments to implementing partners and vendors
• Provide assistance in the development of publications

Provide direct support to the branch coordinator on other tasks required to meet the branch objectives

OUTPUTS
The Consultant is required to prepare a final report and outputs on the status of the partner database, the project administrative financial related duties including payments to partners and vendors.

COMPETENCIES

1. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately.
2. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise.
3. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work.
4. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards.

EDUCATION
• University Degree in public administration, or other related social science is required, a Diploma coupled with 2 years professional experience in a youth related programme, will be accepted in lieu of the degree.

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WORK EXPERIENCE

• Minimum of 4 years’ experience in administrative and/or secretariat field. Experience working within the UN system is desirable
• Knowledge of databases
• Competency in Microsoft Office and other software.
• Strong interpersonal skills and the experience in working in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
• Fluency in spoken and written English is required.
• Capacity to work with minimal supervision  **

LANGUAGE SKILLS
English and French are the two working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language is an advantage. **

REMUNERATION
Payments will be based on deliverables over the consultancy period. There are set remuneration rates for consultancies. The rate is determined by functions performed and experience of the consultant. The fees will be paid as per agreement.