Personal Assistant at Duma works

Personal Assistant Job Responsibilities

• Provide administrative support, maintain records and generate reports with high level of integrity and discretion.
• Maintain the Managing Partner’s diary, book appointments and coordinate his meetings
• Coordinate travel arrangements for the Managing Partner.
• Exhibit strong problem-solving and research abilities and the flexibility to coordinate various functions.
• Utilize the IT skills and other electronic tools to prepare presentations.
• Research, compile and summarize information to respond to various inquiries from internal and external clients.
• Provide logistical support for the Managing Partner, corporate meetings and external events.
• Prepare the Managing Partner’s speech and drafting of both internal and external communications.
• Establishing and maintain proper record and archiving system for the Managing Partner’s office.

Qualifications for the Personal Assistant Job

• Experience: 2 years successfully worked with a CEO of a medium or large size company.
• Education Level: Be a University graduate with a bias in Business Administration and/or Public Relations.
• Knowledge: Corporate Administrative and Office Management Systems.
• Ability: To work independently, and support the Managing Partner’s business operations.
• Communication: Excellent public relations, written and spoken commanding English and Kiswahili.
• Personality: Self Managing / Confident / Professional.
• Other critical requirements: Proficiency in IT, excellent communication and report writing skills, ability to work long hours and under pressure in meeting strict deadlines.
• Preferred age is between 25 to 35 years.
• Need to be flexible to work on phone even over the weekend.