Junior Accountant at Fondazione L’Albero Della Vita Onlus (FADV)

Supervisor: Finance Officer

Duty station: Nairobi, FADV office, with field missions if needed in other counties

Starting date: April 2018

Duration of the assignment: 12 months, extensible, with 3 months’ probation

Role and Responsibilities:

• Process financial transactions related to office and project expenditures, and maintain an effective filing system for financial transactions and project documents.
• Maintain accurate records of financial transactions in order to monitor financial status of project activities, ensuring all accounting data are updated, reconciled and fully supported.
• Review request for payment to ensure data is reconciled with financial management system.
• Maintain, monitor and record all financial services related to payments, fund transfers, partners and projects including accounts prepaid, payable, receivable, payrolls, accrual properly following FADV’s policies and procedures.
• Maintain all payment vouchers, accounting logbooks and supporting documents.
• Ensure accuracy of accounting entries and adequacy of supporting documents.
• Prepare the monthly payroll and generate the payroll and payroll by-products (deductions) reports.
• Ensure compliance on submission of statutory deductions (NHIF, NSSF, PAYE, HELB etc.)
• Prepare Bank reconciliations and submit for review and approval by the 5th day of every month
• Facilitate the procurement requirements of the project office on the basis of the procurement policy guidelines.
• Assist the Finance officer in the preparation of the financial reports for all projects implemented in Kenya by Fondazione L’Albero della Vita.
• Support the preparation and update of the inventories.
• Assist the Finance Officer in the preparation of contracts with suppliers, partners and service providers.
• Participate in the audit process
• Any other duty as required by the line manager commensurate with the post.

Level of studies:

• Bachelor’s Degree in Commerce (Accounting/Finance) or Economics or Certified Public Accountant (CPA) part 3 or any other equivalent and relevant qualification from a recognized institution.
• Evidence of proficiency and knowledge in Computer Applications (Ms office and accounting packages).

Experience:

• At least 2 years of work experience in finance or accounting.
• Good understanding of financial and accounting policies, standards and associated regulatory issues;
• Work experience with community development projects, INGOs and/or AICS (Italian Agency for Development Cooperation, previously Maeci) funded projects would be an advantage.

Skills:

• Good communication skills (both written and oral) in English.
• Working knowledge of accounting software (ability to use English language software).
• Competent in Microsoft Word and Excel.
• Good analytical and organizational skills, attention to detail and determination to meet deadlines.

Other:

• Honesty and strong ethics are required in order to be successful in this position.
• Ability to work independently and as part of a team.
• Demonstrated capacity and willingness to learn - open to learning new ways of doing things.
• Professional attitude towards work.
• Pro-active and results oriented.
• Flexible and adaptable in working with an up-and-coming not-for-profit organization.
• Confidentiality – Employees must sign a confidentiality agreement and may not share organizational materials without the express written permission from a supervisor.

Respect – FADV aims to always show respect and appreciation for our team members and they ask all staff to show the same respect for FADV staff, board members, Partners and all.