Facilities Coordinator at Andela

Job description

About The Role

Andela is seeking a Facilities Coordinator to work with the Facilities team to build our capacity and efficiency and ensure we are create a word class environment in which our staff can comfortably utilize their work and accomodation space to realize their full potential. To be successful in this role, the right candidate will bring knowledge and experience in providing general, timely and effective support for Andela Kenya across key functional areas, including facilities management, maintenance and operation.

Key Responsibilities

• Create and maintain an up to date repository of all facilities related documentation. This includes building plans, meeting minutes, contract registries, purchase orders, invoices etc
• Prepare and track comprehensive reports of all costs for the various service providers ensuring that they are working within the budget.
• Prepare quarterly facilities purchase plans, seek approval and ensure timely procurement and receipt of the goods or services.
• Manage the renewal and compliance of necessary building and facilities permits and inspections.
• Manage, respond and follow-up on enquiries and requests on facilities.
• Maintain an updated inventory of maintenance works both preventive and unplanned ensuring that they are attended to in a timely manner
• Maintain an update risk register of the facilities and put in place contingency measures thats minimises those risks.
• Administer the planning and implementation of additional space, routine changes and major modifications works.
• Carry out regular inspections of all facilities service providers and keep an updated log of standards not met.
• Develop facilities policies and procedures to allow for effective business support in conjunction with Facilities Manager.
• Ensure that there is effective and efficient management of transport resources.
• Prepare monthly dashboards reflecting performance of facilities department with all relevant stakeholders.
• Any additional work as assigned by the Facilities Manager.

Qualifications

• BS/BA degree in Facilities Management or its recognized equivalent with 3 years of relevant experience.
• Demonstrated success in multicultural environments is required.
• Project management experience and/or certification will be considered a bonus.

Knowledge, Skills And Abilities

• Ability to work with others and to develop and maintain compatibility among staff, subcontractors, and recipients of assistance.
• Report to supervisor on variances and status on regular basis.
• Work independently with initiative to manage high volume workflow.
• Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Record keeping, report preparation, filing methods and records management techniques.
• Use a computer to accurately and rapidly enter and retrieve data and information.
• Working knowledge of in-country employment regulations, e.g. Nigerian labor/employee relations statutes and capacity to apply them to Andela Nigeria.
• Ability to intervene with all levels of staff, partners and contractors, individuals from diverse cultures, and the public with diplomacy and firmness.
• Excellent written, oral and interpersonal communication skills with ability to work as a team member.
• Objectivity and the ability to apply People rules and regulations in a fair and consistent manner.
• Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
• Attention to detail with a high degree of accuracy.

Must be a nice person – we have a strict no jerks policy at Andela

EPIC Values Alignment

Demonstrable commitment to the learning & development of people and technology

The ability to learn new things fast enough to amaze your friends and family

Interested?

If the above sounds like an exciting role to you, please tell us why you believe you’re a good fit and we’ll be in touch.

Benefits & Compensation

• Full-time compensation
• Full medical coverage
• Breakfast, lunch and snacks provided daily
• Beautiful working environment
• Opportunity to work with the brightest minds on the planet
• Oh, and a chance to change the world!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.