Finance Coordinator (based in Kenya) at RedR UK

ROLE DESCRIPTION

Main Duties and Responsibilities:

Finance:

• Record financial transactions on QuickBooks Online, in line with RedR and donor requirements.
• Calculation and payment of payroll, social security and all tax liabilities for national staff.
• Maintain the purchasing and payments systems, processing invoices and bank payments and reconciling supplier statement.
• Maintain the sales and invoicing system, ensuring receipts are correctly allocated and debts are chased up.
• Control office petty cash holdings, issuing funds against authorised requests and arranging replenishments under the Imprest system.
• Process month end journals for payroll, accruals and prepayments.
• Check advance payment transactions and report accordingly.
• Maintain the Asset register.
• Manage and reconcile bank/cash and all other balance sheet accounts.
• Maintain accurate and up-to-date financial records and provide information when required.
• Ensure financial and resource accountability and effective management of records as required for auditing.
• Coordinate any statutory or donor audit.
• Ensure adherence to the RedR finance and administration guidelines and national Government tax and accounting regulations.
• Coordinate the budgeting process for office running costs from the regional office.
• Establish and prepare accurate monthly Budget versus Actual reports and fund balances for monthly accounts including office running costs and supporting programme staff with project budget monitoring.
• Support Budget Holders with preparation of organisational and project budgets
• Support Budget Holders with preparing donor/client financial reports, including justification of allocation of central costs to projects.
• Prepare and submit monthly financial accounts and reports to Head Office within deadlines.
• Prepare monthly cash flow projections, and assist with preparing the same according to donor requirements, as requested.
• Review all contracts and make appropriate recommendations to RedR UK re: approval - including lease agreements and supplier contracts
• Participate in bid analysis/procurement committee activities

Legal and RedR Representation

• Ensure all legal and statutory obligations for the Kenyan authorities are fulfilled.
• Represent RedR with bank and statutory authorities in Kenya.
• Provide all necessary admin support to the RedR Kenya Board and attend meetings as the staff rep

HR Administration

• Support recruitment to vacant posts by being a member of the interview panel
• Write and issue contracts for national staff and review and sign Associate trainers contracts, ensuring they are timely, accurate and adhere to all local legal requirements.
• Administer the Medical Insurance scheme for national staff, liaising with the medical insurance provider as appropriate and responding to queries from staff.
• Administer HR records including leave and absence records, personal files etc.

·Programme

• Support Proposal Development by developing budgets for project specific proposals
• Contribute to narrative elements of proposals, and subsequent reports
• Be a key contact with local partners, including donors, responding to queries and requests for information

OTHER

• Any other duties specified by (Line Manager) that are appropriate to undertake.

Person Specificiation

Essential

• Accounting qualification
• Strong financial analytical skills
• Proven experience in financial accounting of not less than two years
• Experience with computer accounting packages, experience of QuickBooks Online would be an advantage.
• Experience of accounting in a multi currency environment.
• Excellent communication skills
• Experience in liaising with government departments, NGOs, UN and other organization
• Strong office administrative experience
• Strong organizational and time management skills
• Strong commitment to humanitarian work, preferably with more than one year’s experience of working with an NGO
• Good interpersonal and team working skills, within a multicultural setting
• Good spoken and written English and fluent spoken and written Arabic
• Proactive approach to work and able to work with limited supervision at various points
• Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
• Excellent computer literacy in Excel and Word
• Willingness to be familiar with RedR’s vision and mission, and Middle East programme and be willing to promote this in the field.

Desirable

• Knowledge of humanitarian sector would be a beneficial
• Familiarity with Salesforce
• Previous HR Knowledge and experience

Further information

• The role is part-time (3 days a week) and is fixed term until the 31st March with the possibility of extension.
• Salary: KES 1,950,050. This will be prorated as the role is part-time
• Location: Nairobi, Kenya