Senior Administrative Assistant at Crystal Africa Cleaning Service Limited

Details:

Crystal Africa Cleaning Service Limited is looking for a Senior Administrative Assistant who will be responsible for administrative and accounting duties.

Job Responsibilities

• Administrative
  • Address all stakeholder issues in conjunction with the field operations manager and client relationship managers.
  • Monitor and record all phone calls. Oversee facilities services, maintenance activities
  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes in conjunction with the C.E.O.
  • Coordinating trainings and work schedules of various departments.
  • Coordinating all regulatory operations with NEMA and County Council & other governmental & statutory bodies
  • Oversee facilities services and maintenance activities of office and company trucks.
  • Organize and supervise in-house or off-site office activities( staff meetings and team building sessions)
• Accounting
  • Ensure Accurate, Up-to-Date Accounting Data
  • Post transactions in real-time and regularly review for accuracy
  • Manage accounts receivable, accounts payable, goods in transit and tax-related balance sheet accounts
  • Ensure all supporting documents are on-file and well-organized
  • Work with teams to confirm the business purpose of transactions for accurate classification.
  • Manage inventories and dispatch of equipment to client sites.
  • Prepare Management Reports
  • Prepare draft of monthly management accounts and present for finance management review
  • Conduct careful and timely bank & MPESA reconciliations to verify transaction accuracy and proper balancing.
  • Take responsibility for accurate regulatory and tax filings, prepared well before statutory deadlines.
  • Support Strong Compliance and Controls
  • Review the work of accounts assistance for accuracy and adherence to procedure
  • Ensure strong internal controls are in place with regards to approval and release of funds
  • Take responsibility for verification and authorization of payments
  • Ensure all accounting records are kept properly, in a compliant way and up-to-date
  • Develop and review accounting systems in partnership with the C.E.O.
• Human Resource Management
  • Coordinate all field staff training sessions with trainers.
  • Manage all employee records and ensure their data is recorded.
  • Preparation of staff payroll via Sage Payroll.
  • Facilitate all talent acquisition process, orientation and induction.

Qualifications

• Diploma degree is required.
• CPA/ACCA is required.
• 3 years work experience in administrative or accounting position.
• Organizational and time management skills are required to effectively serve this role.