Administrative Secretary at Langata Hospital

Details:

JOB SUMMARY

Langata Hospital Limited is seeking to employ an administrative secretary who will be responsible for coordinating and planning activates in the administration office .She/he will be involved in the day to day frontline operation that is in accordance with the administration team. She/he will take lead in informing the Directors and Head of Departments about their daily tasks as well as creating a diary of meetings for the organization.

JOB RESPONSIBILITIES

• Responsible for taking dictation for writing letters.
• Plan all meetings accordingly and inform the various departments.
• Reporting any maintenance being done and keep records.
• Sending memos to departments.
• Maintain notice boards.
• Keeping a diary of managers whereabouts when need be.
• Help in receiving and recording of goods coming in and going out.
• Answer all phone calls coming in and corresponding professionally.
• Informing the Directors of upcoming events.
• Standing in for receptionist/cashier and store clerk when required.
• Responsible for filing documents.
• Taking minutes in a meeting.

QUALIFICATTIONS

• Diploma in secretarial or Business administration from recognized institution.
• Very strong communication skills, at least 2 years’ experience in secretarial.
• Male are encouraged to apply.
• . Must be 25 years and above.