Accountant at DAI Kenya - Development Alternatives, Inc.

Tasks & Responsibilities

• Prepares vendor and payroll tax forms and ensure these are submitted in a timely manner
• Prepares and submits monthly reconciliation reports for review
• Monitors and reports on partner/vendor payment schedules and obligations
• Assists in preparing information for any contractual financial reporting requirements (if applicable)
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations
• Ensures backup documentation is uploaded to relevant system according to set deadlines
• Ensures that accounting policies and practices are carried out in accordance with the Kenyan Tax Code; activity internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations, and the terms of the contract
• Initiates wire requests for field activity implementation
• Verifies vendor invoices for accuracy
• Verifies accuracy of expenses, and activity accounting codes
• Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
• Performs monthly bank reconciliations and routinely monitors bank account balances
• Compiles backup documentation for all activity related transactions, and ensures completeness and appropriate review and approvals are documented, scans and uploads the backup documents in DAI archiving systems
• Responsible for maintaining file management systems for soft and hard copy documentation
• Ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed
• Uses DAI’s Field Accounting system (FAS), cloud software for backup documentation, and DAI’s operations system (TAMIS)
• Communicates with the Finance and Operations Lead and Project Management on troubleshooting technical issues.
• Prepares project expense vouchers (for all offices) ensuring accuracy of expense coding
• Ensures that taxes are paid, tracked, recorded, and reported to Kenyan tax authorities and USAID

Qualifications

• Bachelor’s degree in Accounting at a minimum
• 8+ years of relevant experience and progressive responsibility in finance and accounting; experience working on USAID-funded activities preferred
• Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
• Demonstrated report writing skills in English is required
• Computer literate with e-mail and word processing. Excellent knowledge of MS Excel
• Ability to multi-task and prioritize tasks and work as part of a team