Accounts Administrator at Corporate Staffing

Key Responsibilities 

Accounts ​

• Maintaining accounts independently.
• Entering general accounting transactions on a day-to-day basis such as invoices, purchase orders, official receipts, and payment vouchers in a computerized accounting system.
• Knowledge of preparing cash flow statements.
• Maintain fixed asset register.
• Prepare payroll and know about social security tax, income tax, and other applicable tax rules.
• Maintain the general ledger.
• Prepare bank reconciliation statement.
• Maintain and organize the necessary records/files to support transactions related to the area of assignment.
• Should be good at drafting letters.
• Liaise with banks, auditors, and other governmental bodies.

Office Admin ​

• Handles incoming and outgoing calls (receive calls, screens, and routes).
• Meet and greet clients and visitors.
• Receives incoming documents, and distributes them to the concerned person.
• Set up and coordinate meetings.
• Maintain hard copy and electronic filing system for Admin files ​and legal documents relating to office operations.
• Maintains and updates the directory of company contacts.
• Maintain a pool of suppliers for print material reproduction, courier services, etc.​
• Liaise with the corporate services department for office operations ​(e.g. trade licenses, office leasing, telephone registration, etc.).​
• Book and keep records of the company’s subscriptions and office. ​
• Vendors report and paperwork for sales, admin, and accounts departments.
• Delivery coordination.
• Payment follow-ups. 

Key Qualifications

• Degree in Finance/Accounting or related field. 
• At least 4 years of experience in a busy and fast-paced environment.
• Humanitarian sector experience is an added experience.
• Must be conversant with QuickBooks.
• Experience in an academic institution is an added advantage.
• Must have excellent interpersonal skills and the ability to work in a team.
• Must have attention to detail.
• Ability to multi-task and get things done to completion. Able to meet strict deadlines.