Accounts Assistant at Corporate Staffing

Duties and responsibilities

• Support the Finance Manager in maintaining proper operational controls
• Ensure that proper books of accounts of the Company are maintained and ensure proper maintenance, storage, and security of financial and accounting documents
• Prepare the monthly closure of accounts and ensure that deadlines are met.
• Check and verify any expenditure before preparation of payment vouchers, cheques, and remittance of payments
• Prepare payment vouchers, cheque books, and cash book records as well as financial statements and entries to monthly accounts by accounting regulations.
• Assist in preparing the annual Financial Statements following IFRS and making statutory returns
• Assist in the preparation of monthly financial performance analysis (growth and variance analysis against the budget).
• Manage fixed assets, operating expenses, payroll, and cash with the assistance of the Accounts Assistant.
• Review monthly bank and balance sheet reconciliations and ensure accounting discrepancies and irregularities are resolved promptly
• Check the Daily Banking Statements for reconciliations and prepare the weekly USD cash flow balances.
• Support in the preparation and facilitate internal and external audits, and ensure all audit findings are followed-up and addressed promptly.
• Liaise with the Human Resources department for up-to-date information on staff changes and employment records to effect accurate salary payments within given deadlines.
• Participate in contract negotiations with suppliers and contractors and follow up to ensure that contractual obligations are fulfilled and are cost-effective in line with the approved guideline.
• Liaise with the Human Resources department for up-to-date information on staff changes and employment records to effect accurate salary payments within given deadlines.
• Participate in contract negotiations with suppliers and contractors and follow up to ensure that contractual obligations are fulfilled and are cost-effective in line with the approved guideline.
• Review and post petty cash and journals.
• Make payments of non-Trade payables and ensure receipts on non-trade receivables.
• Process LPOs for the purchase of consumable items.
• Check the daily reconciliation of buyer payment records with Electronic Bill Board figures.
• Check weekly payments (made on behalf of producers) to Tea Warehouses.
• Update the weekly tea statistics figures based on the Mombasa Tea Auction.
• Reconciliation of debtors and creditors weekly.
• Prepare debit and credit notes to stakeholders.
• Prepare accurate and timely monthly, quarterly, and annual reports.

Key skills and qualifications

• A Bachelor’s Degree in Business Administration, Finance, Accounting, or a related field from a recognized university.
• A minimum of two (2) years of experience in a similar field.
• Professional qualifications in CPA (2), ACCA, ACA, or any other recognized professional accounting qualification.
• MUST have Tea industry experience preferably from a brokerage firm.
• Knowledge in the Tea value chain is desirable and the role of a broker.
• Strong business planning and implementation skills.
• Sound knowledge of financial operations and reporting.
• Analytical skills with attention to detail.
• Good communication, interpersonal and team skills.
• Ability to work under pressure.
• Proven problem-solving skills and knowledge of conflict management.
• Excellent negotiation skills.