Administration Assistant at Kenya Institute of Supplies Management

Ref. AdminA-001/2022

Job Summary:
Tsupport the Membership Officer and provide administrative support.

KEY DUTIES AND RESPONSIBILITIES

• Organize and schedule meetings and appointments and manage the Registrar’s diary
• Produce and distribute correspondences, memos, letters, forms and documents.
• Reply tofficial email enquiries, telephone or face tface enquiries
• Maintain organized file systems for the Department.
• Ensure clean and organised office areas, including safety
• Perform a variety of other office tasks, such as printing, scanning, copying
• Order office supplies in regards tmembership department.
• Maintain members’ data base lists
• Assist in the preparation of regularly scheduled reports.
• Provide general support tvisitors, provide information by answering questions and requests.
• Take accurate minutes of meetings.
• Undertaking any other office administrative services duties that may be assigned

QUALIFICATION AND KNOWLEDGE

• Diploma in Business Management/Administration/Human Resource
• Knowledge of office management systems and procedures
• Proficient in MS Office

EXPERIENCE

• Tw(2) years of relevant working experience in a comparable position from a reputable organization

SKILLS/COMPETENCE

• Handle sensitive information in a confidential manner.
• Excellent time management skills and ability tmulti-task and prioritize work
• Attention tdetail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• In addition tthe professional qualifications, successful candidates will be required tmeet 
• the expectations of Chapter 6 on Leadership and Integrity and possess;
• Valid certificate of Good conduct
• Clearance certificate from the Ethics and Anti-Corruption Commission
• Certificate of compliance from the Higher Education Loans Board (HELB)
• A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
• A valid certificate of clearance from the Credit Reference Bureau
• A relevant identification document
• Valid Membership Certificate from relevant Professional body