Administrative Assistant, Institute of Human Development at Aga Khan University Hospital

Job Summary

To support the Institute with administrative tasks and processes, for effective and efficient operation.

Responsibilities

• Provides overall office support for the Institute by implementing administrative tasks, procedures, and policies
• Provide administrative support to the IHD staff 
• Facilitate procurement of IHD materials, services and equipment in liaison with MMD including keeping track of all the requisitions made and their status
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new e.q. Maintain an inventory of all IHD equipment and provide an annual report on the same
• Facilitating booking and procurement of travel tickets and accommodation for IHD staff, consultants, partners in liaison with the travel and housing departments
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Requirements

• A Bachelor’s degree in the business management, communications, project planning and management or related field.
• Experience providing administrative and logistical support to a research project
• Strong organizational skills
• Ability to pay attention to details and make quick decisions
• Excellent communication and interpersonal skills
• A basic understanding of research implementation process