Administrative Assistant - Kisumu at Kenya Medical Research - KEMRI

Key Responsibilities:

• Participate in preparation of budget on project supplies, workshops and conferences, study participants’ reimbursements and request on transport.
• Document project vehicle mileage, track and update reports on vehicle maintenance
• Work with the field team leads to request and make follow-up on procurement of goods and services through ERP and eRequestor. S/he must ascertain goods and services are delivered on time, with stated specification, standard and verify invoices against goods delivered.
• Assist in verification of invoices and bills from the field office before payments are made.
• Ensure frequent update of stock database to show both stock-in and out.
• Coordinate all project supplies and field activities.
• Ensure day-to-day smooth operations of administrative functions of the department.
• Undertake other duties as may be assigned by the immediate supervisor.

Vacancy Requirements:

• Diploma in Business Administration, Management and Project Planning or any other relevant and equivalent qualification from a recognized institution.
• Proficiency in computer applications;
• Fluent in English and Kiswahili, both spoken and written.
• Planning skills
• Communication and reporting skills
• Interpersonal skills
• Team player