Administrator at Old Mutual Kenya

Job Description

Providing administrative support to the General & Health Business and ensure the department always has adequate and functional support resources for smooth running of administrative and operational matters of the department.

PRINCIPAL ACCOUNTABILITIES.

• Maintain detailed records of all the issues, especially those not addressed satisfactorily.
• Attend to all incoming clients and refer them to who should assist.
• Prepare general correspondence i.e., Memos requesting for cheques and follow up with finance for settlement.
• Organize departmental meetings and ensure minutes of the meeting are sent to the departmental members on time.  
• Maintain the Head of Department’s diary and book appointments as well as travel arrangements for the HOD.
• Manage departmental stationery re-order levels and request for departmental equipment’s when need arises including branches.
• Assist in compiling monthly /quarterly reports.
• Assist in compiling and maintaining departmental leave days.
• Ensure all departmental machinery are operational i.e., painters, extension.  
• Management of departmental files so that information is easily accessed.  
• Management of Motor certificates & yellow cards; replenishment, issuance and maintain utilization reports.
• Prepare monthly returns and pool cessions for Comesa yellow cards and follow up for payment.   
• Processing of departmental supplier’s invoices/LPOs i.e., valuers, risk surveyors.
• Business processing support i.e., intermediary onboarding
• Co-ordinate IPF refund processing to the banks.
• Perform other duties as instructed by Management.

KNOWLEDGE AND EXPERIENCE.

Qualifications: 

• Degree in insurance, actuarial or business related.
• Professional papers will be an added advantage.

Experience: 

• 1 year

SKILLS AND COMPETENCIES. 

• Good analytical skills
• Customer service skills
• Good Communication Skills
• Computer Literate with good knowledge of Excel.