Assistant Registrar, Administration Grade 12 at The Open University of Kenya

Duties And Responsibilities 

The duties and responsibilities shall include but are not limited to:

• Develop and implement administrative strategies, aligned with the university’s strategic plan, and coordinate policy development across departments while advising top management.
• Ensure compliance with health and safety laws, safeguard confidential records, and maintain efficient documentation systems.
• Manage administrative operations, including transport, logistics, and asset management, ensuring smooth functioning.
• Supervise staff, provide guidance, and coordinate training programs for continuous development.
• Advise on resource planning, including manpower and budget allocation, and assist in setting departmental performance targets.
• Provide secretariat services to university committees, prepare agendas, and take minutes in meetings.
• Implement administrative functions within departments and provide advice to department heads on operational matters.
• Ensure adherence to Quality Management Standards (QMS) and implement performance management systems.
• Coordinate policy development and implementation, ensuring alignment with university objectives.
• Advise on resource allocation for departmental needs, managing equipment procurement and utilization.
• Maintain organized documentation and filing systems, ensuring accessibility and confidentiality of records.
• Evaluate departmental performance against targets, providing feedback and recommendations for improvement.
• Undertake any other relevant duties as assigned, providing flexible support to meet organizational needs.

Requirements For Appointment

To be appointed to this grade, one MUST have;

• A Masters’ degree in the relevant field. 
• A Bachelor’s degree from a recognized University.
• CS Level II.
• At least nine (9) years’ relevant work experience with at least three (3) years as a Senior Administration Officer, Grade II in a university or its equivalent. 
• Be proficient in computer applications packages.
• Must be a registered member of a recognized professional body.
• Have supervisory course lasting not less than two (2) weeks cumulatively.
• Fulfill the requirements of Chapter Six of the 2010 Constitution of Kenya on Leadership and Integrity upon successful appointment.