BCH Regional Advisor at United Nations Environment Programme (UNEP)

Responsibilities

Human Resources Management:

• Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures.
• Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
• Oversees the maintenance of vacancy announcement files and keeps track of status of job openings.
• Monitors recruitment tables and prepare relevant statistical data/charts.
• Supports the Junior Professional Officer (JPO) programme, proactive actions to advertise, extend contracts, costing and documentation for JPO recruitment.
• Prepares and maintains the JPO portal, monitor and update as donor selections and commitments are made.
• Liaises with Divisions/Multilateral Environment Agreements (MEAs) human resources focal points and United Nations Office in Nairobi (UNON) on matters relating to JPOs.

General Administration:

• Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
• Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
• Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• May be responsible for guiding, training, and supervising the work of more junior General Service staff.

Contract Administration

• Support as HR Focal Point for Corporate Services Division, reviews and creates job openings; assists in assessment of candidates; interview documents and finalises panel reports.
• Reviews staff appointments and related actions for extension, processes Special Post Allowance (SPA) and Classification /Reclassification requests for Corporate Services Division.
• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Prepares and processes all UN forms and permissions for contractual and work unit, section or service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Competencies

• PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies, processes and procedures. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
• PLANNING AND ORGANISING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

• High school diploma or equivalent is required.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required and prior to the administration of a written assessment and/or interview.

Work Experience

• Seven (7) years of experience in administrative services, human resources or related area is required.
• Experience in the application of Human Resource Management Systems, such as PeopleSoft or related Enterprise Resources Planning (ERP) systems is required.
• Experience in the application of Human Resources policies and procedures of the United Nations or a similar international organization is desirable.
• Experience in handling high-volume recruitments and supporting clients is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Closing: 23 November 2022