Jobs at United Nations Environment Programme (UNEP)

Duties and Responsibilities

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP's mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review.

With funding from the Global Environment Facility (GEF) project titled "Systemic, institutional and individual capacity for the implementation of the Rio Conventions in the Republic of South Sudan", UNEP Africa Office is providing project execution support to the South Sudan Ministry of Environment and Forestry (MoEF).

• The Science Division of UNEP serves as the GEF Implementing Agency for the project, designed as part of the GEF’s Cross-Cutting Capacity Development (CCCD) program, and approved for implementation during its sixth replenishment cycle (GEF6).
• The post is located in Nairobi, Kenya in UNEP Africa Office under the supervision of the Regional Coordinator, Africa Office and the UNEP GEF Project Officer.
• This expert will support MoEF and the South Sudan National Environmental Information Network (SSNEIN) by performing the following tasks:
• undertake a detailed analysis of existing software and hardware capabilities in the existing core environmental data producers in South Sudan,
• develop guidelines for data management, data exchange and systems interoperability to support a functional EIS,
• draft training guide(s) for data collection and curation to be incorporated in the EIS manual, including a guidance notes that the sector agencies can use for the compilation and collection of data, and
• compile a list of the standardized hardware and software for consideration in an incremental program to build their capacities and ensure full operationalisation of the EIS to meet its intended goals.

Qualifications/special skills

• Advanced university degree (Masters’ or equivalent) in computer programming and network development is required.
• A minimum of 8 years of work experience in managing large corporate networks is required
• Demonstrable knowledge of a robust computer network system with proven functional business intelligence platform (BIP) is required

Closing: 24 November 2022

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Responsibilities

• Supports the Senior Administrative Officer in policy guidance for the organization, on conceptual strategy development and management of the implementation of overall strategies policies and procedures in the areas of administration, facilities management, asset management, enterprise risk management, audit management and liaison, travel, archives and records management.
• Supports UN Management Reform activities on behalf of UNEP, coordinate with the United Nations Office at Nairobi (UNON), UN Secretariat in New York, and other UN entities on issues related to operations including common back office and the Business Operations Systems(BOS) work programmes.
• Supports the Senior Administrative Officer in supervising the Operations and Risk management Section in carrying out the facilities management, asset management, travel, archives and records management, enterprise risk management, audit management and liaison.
• Liaises with UNON and other service providers (UNOG, ESCAP, UNHQ etc.) to support UNEP and act as an intermediary between UNEP Divisions and MEAs and the service providers where technical support is required.
• Undertakes ongoing review of all service providers and processes with service providers with a view to increasing the partnership and efficiency and cost-effectiveness for UNEP of the arrangements.
• Manages and provides advice on interagency agreements and service providers to UNEP such as UNOPs, UNDP and other entities.
• Supports the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
• Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports.
• Defines requirements and work with systems units with respect to improving budget reporting systems and cost-effective utilization of program resources.
• Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
• Coordinates activities and projects undertaken by the section; ensures that substantive work programmes and programmed activities are carried out in a timely fashion
• Ensures that the section maintain high-quality standards and provides client-oriented services that are innovative, effective and efficient.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Fosters teamwork and communication among staff in the section and across organizational boundaries.
• Ensures timely delivery on tasks.
• Performs other related duties as required.

Competencies

• PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related area is required.
• A first-level university degree in combination with two (2) additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Work Experience

• A minimum of five (5) years of progressively responsible experience in administration in at least two (2) of the following areas is required: general administration, facilities management, contract management, archives management, travel, risk management or management of service providers.
• Working experience with Enterprise Risk Management (ERM) / risk management procedures is required.
• Working experience in audit coordination processes is required.
• Experience working with MS Office package is required.
• Working experience in providing training on subject matter such as administration, audit or risk management is desirable.
• Working experience with drafting reports and guidance documents/policies/standard operating procedures is desirable.
• Two (2) years or more of experience in data analytics or related area is desirable.

Closing: 30 December 2022

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Responsibilities

Human Resources Management:

• Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures.
• Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
• Oversees the maintenance of vacancy announcement files and keeps track of status of job openings.
• Monitors recruitment tables and prepare relevant statistical data/charts.
• Supports the Junior Professional Officer (JPO) programme, proactive actions to advertise, extend contracts, costing and documentation for JPO recruitment.
• Prepares and maintains the JPO portal, monitor and update as donor selections and commitments are made.
• Liaises with Divisions/Multilateral Environment Agreements (MEAs) human resources focal points and United Nations Office in Nairobi (UNON) on matters relating to JPOs.

General Administration:

• Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
• Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
• Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• May be responsible for guiding, training, and supervising the work of more junior General Service staff.

Contract Administration

• Support as HR Focal Point for Corporate Services Division, reviews and creates job openings; assists in assessment of candidates; interview documents and finalises panel reports.
• Reviews staff appointments and related actions for extension, processes Special Post Allowance (SPA) and Classification /Reclassification requests for Corporate Services Division.
• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Prepares and processes all UN forms and permissions for contractual and work unit, section or service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Competencies

• PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies, processes and procedures. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
• PLANNING AND ORGANISING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

• High school diploma or equivalent is required.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required and prior to the administration of a written assessment and/or interview.

Work Experience

• Seven (7) years of experience in administrative services, human resources or related area is required.
• Experience in the application of Human Resource Management Systems, such as PeopleSoft or related Enterprise Resources Planning (ERP) systems is required.
• Experience in the application of Human Resources policies and procedures of the United Nations or a similar international organization is desirable.
• Experience in handling high-volume recruitments and supporting clients is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Closing: 23 November 2022

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Responsibilities

The post is located in UNEP/CSD at the Nairobi duty station. Under the direct supervision of the Human Resources Officer, Corporate Services Division, the Administrative Assistant will be responsible for the following duties:

• Human Resources Management:
• Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures.
• Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
• Oversees the maintenance of vacancy announcement files and keeps track of status of job openings.
• Monitors recruitment tables and prepare relevant statistical data/charts.
• Supports the Junior Professional Officer (JPO) programme, proactive actions to advertise, extend contracts, costing and documentation for JPO recruitment.
• Prepares and maintains the JPO portal, monitor and update as donor selections and commitments are made.
• Liaises with Divisions/Multilateral Environment Agreements (MEAs) human resources focal points and United Nations Office in Nairobi (UNON) on matters relating to JPOs.
• General Administration:
• Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
• Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
• Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• May be responsible for guiding, training, and supervising the work of more junior General Service staff.
• Contract Administration
• Support as HR Focal Point for Corporate Services Division, reviews and creates job openings; assists in assessment of candidates; interview documents and finalises panel reports.
• Reviews staff appointments and related actions for extension, processes Special Post Allowance (SPA) and Classification /Reclassification requests for Corporate Services Division.
• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Prepares and processes all UN forms and permissions for contractual and work unit, section or service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Competencies

• PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies, processes and procedures. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
• PLANNING AND ORGANISING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

• High school diploma or equivalent is required.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required and prior to the administration of a written assessment and/or interview.

Work Experience

• Seven (7) years of experience in administrative services, human resources or related area is required.
• Experience in the application of Human Resource Management Systems, such as PeopleSoft or related Enterprise Resources Planning (ERP) systems is required.
• Experience in the application of Human Resources policies and procedures of the United Nations or a similar international organization is desirable.
• Experience in handling high-volume recruitments and supporting clients is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Closing: 22 November 2022