Administrative Officer, P3 at United Nations Environment Programme (UNEP)

Responsibilities

• Supports the Senior Administrative Officer in policy guidance for the organization, on conceptual strategy development and management of the implementation of overall strategies policies and procedures in the areas of administration, facilities management, asset management, enterprise risk management, audit management and liaison, travel, archives and records management.
• Supports UN Management Reform activities on behalf of UNEP, coordinate with the United Nations Office at Nairobi (UNON), UN Secretariat in New York, and other UN entities on issues related to operations including common back office and the Business Operations Systems(BOS) work programmes.
• Supports the Senior Administrative Officer in supervising the Operations and Risk management Section in carrying out the facilities management, asset management, travel, archives and records management, enterprise risk management, audit management and liaison.
• Liaises with UNON and other service providers (UNOG, ESCAP, UNHQ etc.) to support UNEP and act as an intermediary between UNEP Divisions and MEAs and the service providers where technical support is required.
• Undertakes ongoing review of all service providers and processes with service providers with a view to increasing the partnership and efficiency and cost-effectiveness for UNEP of the arrangements.
• Manages and provides advice on interagency agreements and service providers to UNEP such as UNOPs, UNDP and other entities.
• Supports the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
• Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports.
• Defines requirements and work with systems units with respect to improving budget reporting systems and cost-effective utilization of program resources.
• Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
• Coordinates activities and projects undertaken by the section; ensures that substantive work programmes and programmed activities are carried out in a timely fashion
• Ensures that the section maintain high-quality standards and provides client-oriented services that are innovative, effective and efficient.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Fosters teamwork and communication among staff in the section and across organizational boundaries.
• Ensures timely delivery on tasks.
• Performs other related duties as required.

Competencies

• PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related area is required.
• A first-level university degree in combination with two (2) additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Work Experience

• A minimum of five (5) years of progressively responsible experience in administration in at least two (2) of the following areas is required: general administration, facilities management, contract management, archives management, travel, risk management or management of service providers.
• Working experience with Enterprise Risk Management (ERM) / risk management procedures is required.
• Working experience in audit coordination processes is required.
• Experience working with MS Office package is required.
• Working experience in providing training on subject matter such as administration, audit or risk management is desirable.
• Working experience with drafting reports and guidance documents/policies/standard operating procedures is desirable.
• Two (2) years or more of experience in data analytics or related area is desirable.

Closing: 30 December 2022