COP28 Pavilion Coordination Consultant at United Nations Environment Programme (UNEP)

Duties and Responsibilities

• The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP’s Ecosystems Division works with international and national partners, providing technical assistance and capacity development for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition.
• The consultant will report to the Deputy Director of Ecosystems Division,UNEP.

The consultant's duties will include the following work:
Event planning and Coordination: Working with UNEP colleagues across the organisation including the Regional Office of West Asia, to lead internal coordination of the Pavilion strategy, including but not limited to:

• Manage the event and related activities oversee the planning and management of the UNEP Pavilion and other auxiliary spaces at CoP28, as requested:
• Compiling and consolidating inputs from across all key internal stakeholders and divisions to deliver one unified strategy for the Pavilion concept;
• Handle pre-event, the launch and post-event elements.
• Develop a production plan and overall event strategy detailed approach, concept, format, and timeline of the launch.
• Establishing and leading a task force that will meet on a weekly basis (as needed) to oversee coordination of the Pavilion;
• Organising regular updates (monthly, or as needed) to senior stakeholders in SMT and other fora as required to ensure internal buy-in.
• Fundraising coordination: Coordinate UNEP Divisions’ in identifying and proposing joint funding opportunities to implement events at the UNEP Pavilion, including but not limited to external partners.
• With relevant UNEP staff, coordinate and administer the allocated Pavilion budget.
• Event production planning and oversight:
• Oversee the selection of side events and information gathering for all production needs.
• Develop a production plan and overall event strategy detailed approach, concept, format, and timeline of the launch.
• With the UNEP team, oversee the coordination of daily themes and issues that should be promoted at the COP28 Pavilion, ensuring the side-events and outcomes of the event align with UNEP’s overall narrative;
• Draft and execute daily run of shows, or scripting as and when necessary;
• With the UNEP team, recommend, brief and coordinate speakers and moderators for events hosted at the UNEP Pavilion;
• Oversee the preparation, time management and execution of the Pavilion for successful implementation.
• Advisory/oversight: At the event, work in an advisory role with other team members to ensure the production and delivery of the high-level events are well produced and communicated:
• Oversee any event support personnel – manage overall production team of the events and screenings such as (inter alia): stage manager, event hosts, professional photo and video coverage team, ensuring that all the event requirements are fully met based on the agreed plan with UNEP;
• Liaise with relevant UNEP and external media/communications personnel to assist in marketing the Pavilion, and any media requests on sessions.
• Review the UN support proposal to COP 28, advise on overlapping elements of the proposed Pavilion activities.
• Event reporting and evaluation: Prepare and submit a full qualitative and quantitative accomplishment report and overall event documentation. Provide suggested follow-up actions and lessons learned, information materials, guest list and attendance sheets where possible.

Qualifications/special skills

• Master’s degree in communications, international relations, political science or related field is required.
• A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree
• Minimum seven years of work experience in communication, event production, media relations or related field is required.
• Experience in organizing and implementing events in an international organizational setting is required.
• Knowledge and expertise in high-level environment and sustainable development issues, including in the UNFCCC context, is desired.

Languages

• For the advertised post, fluency in written and spoken English is required. Knowledge of other UN official languages, notably Arabic, is desired.