Deputy Project Coordinator at Medecins Sans Frontieres (MSF)

Main Purpose

The Project Coordinator (PC) delegates ad hoc some responsibilities to the Deputy Project Coordinator according to objective criteria taking into consideration sustainability in the treatment of the different dossiers. In general terms, the Deputy Project Coordinator will assist the PC in planning the project’s objectives and priorities, by identifying the population’s health needs, analyzing the context, risks and constraints, and by calculating human and financial resources needed. He/she will contribute to the supervision, monitoring and follow-up together with the PC of all aspects of the projects in order to ensure its efficient and smooth functioning. He/she will replace the Project Coordinator in his/her absence.

Accountabilities

• Contribute to the analysis of the political, humanitarian, economic and social context in project area in order ensure that MSF's charter, policies and image are respected with regards to national employees, populations, authorities and partners.
• Contributes to the planning, supervision, monitoring and follow-up, together with the PC, of all aspects of the projects, according to the project plan, MSF operational policy and main strategic lines.
• Participate in the security management in the project, updating the security guidelines.
• Upon request of the PC, represents MSF within the project limits (local authorities, media, governmental and non-governmental bodies, etc.) and negotiates collaboration agreements. Legal representation is not delegable unless legally backed up (powers of attorney, etc.)
• Support the PC in planning and organizing project’s human resources, participate in their day-today management, in the induction of new staff, undertake evaluation of staff under his/her direct supervision and define training needs accordingly.

MSF Section/Context-Specific Accountabilities

In view of all the crucial aspect/stakes to cover linked to the complexity of Dagahaley activities, and the fact that the project gets the chance to have an HR setup with 2 deputy field coordinators (FieldCos), here below is the salient objectives to focus on for this specific Job Profile.

 Involvement on specific supports to finance department

• Responsible of the project safe
•  Focal point for Cash transfers from Coordo -> Project & Safe -> Cash register
• Responsible for Weekly/Monthly cash count with the accountant
• Signatory back-up on upon request for budget holders

 Security Management

• Security follow-up (Radio operator, Communication, Logbook, Road maps…)
• Security Guidelines updates
• Provides analysis of the current relevant Security context in the area and shares knowledge with the Project coordinator
• Maintains a network of relevant information sources for context analysis ( political/ security/etc..)
• Security rules respect (Compound / Hospital)
• Close contacts with the community (host community, refugees...) to optimize security monitoring
•  MSF representative in meetings with security actors / partners - Camp Context Evolution & Advocacy

Camp demography evolution (VolRep, Relocation, Deregistration)

• Monitor and report on humanitarian issues of concern as per the agreed advocacy objectives
• Keeps informed about evolutions regarding the Garissa Integrated Socio-Economic Development Plan (GISEDP), the Marshall Plan and other plans relevant to the Refugee context
•  MSF representative in meetings with actors/partners - Community focal Point ( Refugee & Host community):
• In absence of the Project coordinator is the formal representative of MSF for all communications with the Host and Refugee communities
• Organises regular meetings with all community representatives and with the Health committee members

 Programmatic and Operational support

• Supports the Project Coordinator in the rollout of strategic operational changes
• Represents the Project Coordinator in meetings regarding operational strategies with other partners ( UNHCR/DRS/etc..)
• Supports the Project Coordinator in the dissemination of the information about operational changes to all stakeholdes (communities, partners, etc..)

Compound Management

• The focal point for all topics/issues related to MSF compound
• Responsible for compound rules respect (security…)
• Meetings with the residents/staffs compound

Exploratory MSF missions participation

• Follow-up humanitarian needs in NEP region (Outbreak, displaced populations…)
• Participation in exploratory MSF mission on request
• Ensure the backup of the tasks of the Project Coordinator
• Support when this person is not present.
• Ensure Reporting to the Field Coordinator

Requirements

EDUCATION

• Preferably a medical or paramedical qualification or university-level studies.
• Desirable degree in Project Management or HR Management.

EXPERIENCE

• Essential previous experience of at least two years required in the field of humanitarian aid with MSF or other NGOs.
• Essential working experience in developing countries.

LANGUAGES

• Mission language essential (English)

KNOWLEDGE

• Essential computer literacy (word, excel and internet)

COMPETENCIES

• Strategic vision.
• Leadership.
• People Management.
• Planning.
• Teamwork.

Application deadline: 7 January 2023