Executive Assistant to the CEO at Ol Pejeta Conservancy (OPC)

Role summary

Based on the Conservancy in Kenya, the successful candidate will provide full executive support to the CEO in diary management, administration and meeting preparation and working on specific projects and research as required.

This role main responsibilities include to: -

•  Coordinate and oversee administrative support for the CEO to ensure deliberate, seamless and orderly day-to-day operation.
•  Read and screen incoming correspondence and reports, handle some matters personally and forward the relevant ones to the CEO for advice and action.
•  Schedule meetings; draft agendas; set up reminders; develop, compile, and distribute presentation materials; and record meeting minutes.
•  Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
•  Manage and maintain the CEO’s diary and ensure that the CEO is fully prepared for all meetings and engagements with relevant briefing notes.
•  Schedule meetings between the CEO and their direct reports on a monthly basis.
•  Manage the process from “start to finish” of obtaining briefings and papers (as required) from the Leadership Team on behalf of the CEO, to ensure that they are fully prepared for all engagements.
•  Undertake desktop research as necessary to support the CEO’s preparation for meetings and presentations.
•  Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
•  Carry out all the duties with complete discretion and a high regard for confidentiality.
•  Carry out any other duties that may be assigned from time to time.

Education, qualifications, essential skills, knowledge, and experience

•  Bachelor’s degree or Diploma in a business-related field.
•  Minimum 5 years’ experience of working as a Personal or Executive Assistant.
•  Experience in shorthand minute taking
•  Experience of working with a Board

Skills

•  Strong literacy and verbal reasoning and proficient computer skills, including
•  Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling  appointments/updating calendars.
•  Strong planning and organizational skills, able to adapt and respond to the  unexpected.
•  Confident, proactive, self-motivated and organized approach.
•  Reliable, responsive, discrete, confidential and diplomatic.
•  Calm under pressure of short deadlines and unexpected change of plans.
•  Comfortable in a fast-paced environment with multiple tasks and projects at hand.
•  Ability to structure own time and create transparent approach to workflow  management.
•  Problem-solving/ solution orientation.
•  Good eye for detail and commitment to high quality outcomes.