Finance Officer at Corporate Staffing

 Key Responsibilities 

Financial Management and Reporting.

• Providing leadership to the finance and accounting areas of our client and their Benevolence, proposing and implementing improvements in processes to increase efficiency.
• Providing useful financial insights & analysis to help make better decisions about formulating and executing strategy to the MD and the BOD.
• Prepare accurate monthly financial and management reports with commentaries. I.e., surplus statements, balance sheet, budget variance, projections & forecast, and cash flow.
• Preparing a variety of ad hoc financial scenarios as requested by the MD and the BOD.
• Ensuring the monthly accounts close process is properly executed, G/L accuracy is maintained, all bank & balance sheet accounts are properly reconciled monthly and any discrepancies are resolved.
• Managing bank accounts and ensuring there are sufficient liquid funds while investing surplus cash in govt bonds or near cash financial instruments.
• Becoming the key contact with the banks.
• Reviewing all payments, ensuring the use of correct expense codes and coordinating with signatories for signing availability.
• Managing the annual external audit process, ensuring that the audit is completed in an efficient and timely manner and the Audited Financial Statements are accurate, signed and filed on time.
• Ensuring full compliance with the Kenya Revenue Authority and the registrar of companies.
• Maintaining the general insurance to ensure our client is covered from all visible risks.
• Maintaining an orderly accounting filing and archiving system.
• Maintaining and updating the fixed asset register.
• Plan, assign and review Accounts Clerk work.

Budget Management

• Lead the annual budget process, forecasting and all other financial planning exercises in consultation with the MD and BOD.
• Collaborate with budget managers by sharing budgets and providing support and clarity where needed.
• Ensure budgets are entered into the accounting system (Quickbooks) once approved by the BOD.
• Ensure BVA reports are prepared and have clear explanations at month-end.

Payroll

• Reviewing payrolls for timeliness, and accuracy and providing salary variance reports with explanations where required.
• Verifying new joiners’ personal files and change of status.
• Ensuring carer salaries correspond to care charges on residents.
• Ensuring payroll remittances including all statutory deductions to respective agencies are done accurately and on time.

 Key Qualifications.

• Bachelor’s degree in Finance, Business Administration, or related field.
• Must have a CPA K qualification 
• Must be a member of ICPAK with good standing.
• At least 5 years of work experience in an NPO setting will be desired.
• Strong interpersonal communication skills and ability to establish positive working relationships on the basis of trust, friendliness, and respect with a high degree of analytical ability.
• Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multi-ethnic environment while showing sensitivity and respect for diversity.
• Capacity planning, organizing, and self-direction, ability to work independently and under pressure for effective decision making, using common sense and professionalism.
• Solid knowledge of financial and accounting procedures.
• Proficiency in using quickbooks and Microsoft Office Products including excel.
• Excellent analytical and numerical skills