Finance Officer - Shared Services Unit at CARE

 Accounts Payable (AP)/Global AP Process Support & Implementation - 30 %

The Finance Officer plays a key role to ensure that the Global AP Process is working smoothly through quality and timely information:

• Review all supporting documents, scan and send the documents to SSC for AP processing. Ensure supporting documents are accurate; entries are done correctly to the appropriate account codes and other chart fields.
• Manage Pay cycle process twice a week.
• Provide guidance to staff and budget holders where coding is not done well and recommend adjustments. accordingly where necessary, to comply with donor requirements or accounting standards and organization policies.
• Withholding Tax management.

General Ledger and Balance Sheet Management - 20%

Data Processing and Accounting Systems Implementation:

• Process journal entries and seek approval as per the required approval limits.
• On a monthly basis review all transactions and reconcile the Accounts Payable and Accounts Receivable to the General ledger.
• Prepare the monthly Trial Balance Schedules to ensure accuracy in the balances and any outstanding balances are corrected on time.
• Follow up any exceptions identified during the analysis and resolve them or refer to the Finance & Operations Manager where guidance is required.

Treasury Management - 5%

• Forecast cash needs reviewing all cash projections from budget holders, ensure all projections are prepared times on a quarterly basis. Set and maintain optimal country office cash balance to ensure liquidity.
• Provide input to projections required by donors for grants with this specific need. Local bank account management. Coordinate with the Regional Business Analyst to when billing donors.
• Ensure payments to vendors are made in a timely manner within a reasonable lead time.
• Follow up and collect all receivables including donor, staff and other miscellaneous receivables.

Payroll Management - 25%

• Ensure employee payroll data integrity through implementation of controls.
• Timely, accurate and efficient payroll management for the Regional Office.
• Prepare and ensure complete and accurate compensation data to have an efficient, effective, complete and accurate monthly payroll process.
• Ensure that the monthly statutory payments (PAYE, NHIF, NSSF and pension and that a copy of the payment acknowledgement is filed –) are done on time with proper supporting documents.
• Process all accruals; gratuity, Bonus, leave.
• Manage monthly Personnel Activity Reporting (PARs) and ensure they are reconciled with leave records.
• Process any other payroll related payments on timely manner (Separation and Bonus).
• Process monthly payments for temporary/Casual staff and Interns in a timely manner.
• Distribute pays lips to staff on a timely basis.
• Distribute P9 forms when required.
• Process reconciliation of international staff taxation on a timely basis.

Month-end closure - 20%

• Ensure all expenses and the income are posted on time.
• Ensure payroll and payroll accruals allocation is done accurately, and schedules reconciled to the General Ledger before month end close.
• Perform account quality controls prior to periodic closing, to include accounts reconciliation (e.g., payroll recon, sub-office reports review, sub-ledger recon, etc.); review of accounts fluctuation to identify and address any unusual movements; generate and review reports to ensure accounting entries are properly created.

Other Responsibilities

• To produce and interpret monthly finance reports.
• Other duties as may be allocated from time to time.

Key Competencies

• Customer focus - internal & external
• Problem solving
• Functional technical skills
• Planning
• Informing
• Managing and measuring work
• Process management
• Excellent verbal and written communication skills

Qualifications and Experience

• A Minimum of a Bachelors’ Degree in Accounting or Business Administration or Finance
• 5 years or more of experience in a similar position
• Must be a member of a professional body, ICPAK/ACCA or equivalent in good standing
• Proficiency in Microsoft Office, including and good skills in using ERP - financial software applications knowledge
• Strong analytical skills with ability to set priorities, complete work with minimal supervision, and meet deadlines