Front Office and Accounts Assistant at Corporate Staffing

• Our client is an Engineering company based in Nairobi and they are looking to hire a Front Office & Accounts Assistant to assist with accounting and administration duties in the company.

Responsibilities.

• Raising proforma invoices, and invoices upon request by the client based on satisfactory verification of the required supporting documents.
• Confirming customer deposits, cash, or transfer funds with the bank.
• Submission of reports as requested by the supervisors.
• Corresponding to clients’ requests, follow-ups, or queries.
• Maintaining and updating relevant departmental documents such as invoices, receipts, gate passes, etc.
• Raising credit notes upon approval by management.
• Handling telephone calls, appointments, and visitors in a friendly and professional manner while also being very perceptive and disciplined.
• Maintaining an up-to-date filing system in the office.
• Ensuring that the company’s legal licenses are up to date.
• Able to deal with complaints and give accurate information.
• Ensuring the security of office records, equipment, and documents.
• Ensuring the reception area is tidy and presentable with all necessary stationery.
• Prepare statistical daily, weekly, and monthly reports.

Requirements.

• Diploma/ Degree in Business Management or any other relevant field.
• 1-3 years’ experience in a similar role.
• Attention to details
• Good Interpersonal Skills.
• Good Communication skills.
• Knowledge of MS Office Applications.