Front Office and Administration Assistant at Kenya Climate Ventures (KCV)

Your Role and Responsibilities

Reporting to the Finance and Administration Manager, the Front Office and Administration Assistant is responsible for the day to day running of the KCV procurement function and assigned office administrative duties. Whilst pro – actively performing duties of office administration, front office management and procurement, the job holder will offer quality service to both internal and external parties. The Job holder will work closely with the Investment and Enterprise Development Departments.

You will;

• Manage Front Office.
• Manage mails and calls.
• Manage executive schedule of meetings/appointments.
• Support the Company Secretary in coordinating Board of Directors and Board
• Committee meetings.
• Keep track of office supplies and ensure timely requisition.
• Manage logistics and support the procurement process within the company.
• Manage transport logistics within the company.
• Co-ordination meetings and company events.
• Manage office access for all the staff members and clients.
• Maintaining filing system
• Manage office petty cash and reporting.
• Reconcile the service contract payments and update management on administrative pending bills.
• Reconciles monthly corporate credit account for payment.
• For this role, the qualifications include;
• At least a Degree in Business / Office Administration / Public Relations / Finance/ Customer Service or equivalent training of administration, office and executive management.
• Minimum of 3 years’ experience in office administration, or related fields.
• Experience in petty cash and credit card management.
• Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.
• Must possess excellent planning, organization and time management skills.
• Excellent writing, communication and presentation skills.
• Strong interpersonal skills, with a good aptitude for and transparency, patience and perseverance.