Front Office Associate (Law Firm) at Summit Recruitment and Search

Key Responsibilities

• Handle all visitors and enquiries at the reception desk.
• Manage visitors’ appointment schedules.
• Welcome and serve refreshments to clients and visitors.
• Maintain a contact list for all clients and/or visitors.
• Undertake switchboard duties; answer and manage all telephone calls in a courteous and professional manner, redirect calls to the intended recipients, respond to general enquiries, take and relay messages for members of staff.
• Receive, acknowledge, sort and distribute all incoming and outgoing mail and documents.
• Record and dispatch all outgoing mail.
• Manage the boardroom and meeting rooms bookings.
• Ensure the reception area, meeting rooms, and boardroom are always neat and clean.
• Represent the firm in a modest and professional manner.
• Typing or drafting correspondence.
• Perform any other duty assigned by the Supervisor in line with the Administrative Assistant role.

Qualifications

• Must have a relevant Bachelor’s Degree.
• Must have not more than one year of experience in Front Office Management.
• Must have excellent communication skills.
• A positive attitude and strong interpersonal skills.
• Ability to prioritize work and manage time effectively.
• Excellent organizational skills.
• Proficiency in MS Office.
• Honest, trustworthy, and experienced handling multicultural clientele.
• High level of organization, multitasking, and timeliness.
• Experience working in a busy and fast-paced environment.