Human Resource & Administration Officer at Brooke East Africa

Main duties and responsibilities

HR Operations

• Assist in the execution of HR operational processes for BEA, including recruitment, onboarding, performance management, and end of service.
• Maintain and update employee leave records in accordance with the data protection regulations
• Support in ensuring all policies and standard operating procedures are updated in time
• Assist in managing staff medical cover and pension scheme
• Support implementation of occupational safety and health policy
• Ensure employees files are updated regularly
• Support in planning and organizing the staff team buildings and staff trainings.
• Design and implement training and development programs to enhance employee growth.
• Identify and assess training needs within the organization and coordinate appropriate learning initiatives.
• Support implementation of performance appraisal system to drive performance.
• Develop and implement strategies to enhance employee engagement and job satisfaction.
• Monitor employee turnover rates and develop initiatives to improve retention.
• Support in the creation and maintenance of succession plans for critical roles.
• Conduct salary benchmarking and market analysis to ensure competitive compensation packages.
• Collaborate with the BEA management on the identification and resolution of employee conflict or need for disciplinary action.
• Support the oversight of general office tidiness.
• Maintain good working relations with service providers and ensure quality services are provided in time

Administration

• Ensure office assets are well maintained and in safe custody
• Conduct periodic inventory of office assets
• Secure all fixed assets by ensuring they are insured and stored in safe custody
• Control usage of assets to avoid wastages
• Ensure bi-annual advertisement and registration of suppliers
• Support in procurement in line with approved budget and guidelines.
• Ensure organisation vehicles are at all times well maintained and in good condition.
• Support the process of taxi or car hire arrangements in response to the needs of staff and the organization.
• Bookings for accommodation and air travel are efficient and timely.
• Support in the management of airport transfers and hotel bookings for all BEA guests and support for all meetings.

Knowledge, qualifications, skills and experience

• Professional / technical qualifications: A Bachelor’s degree in Human Resource, Business Administration, or a related field from a recognized university.
• Competency in Human Resource Management, Procurement and Logistics
• Must have a minimum of (5) years’ experience in HR and office administration in busy organization
• Must be a member of IHRM or any other relevant professional body
• Knowledge on information security
• Must have good representation skills and excellent communication skills in both the written and the spoken word