Human Resource Officer at Fanisi HR Solutions

• In view of this we seek to hire a highly motivated and seasoned Human Resource Officer. The HR Officer will manage all aspects of human resources for the project, from onboarding to end-to-end HR functions. The ideal candidate will have a strong background in HR operations and experience managing project teams and regional-based teams.

Key Duties and Responsibilities:

• Develop and implement effective onboarding programs, conduct orientation sessions, and ensure new hires understand their roles and responsibilities.
• Collaborate with the recruitment expert to maintain a talent pool
• Maintain employee records, ensure they are accurate and up-to-date
• Ensure compliance with local labor laws, and stakeholder guidelines regarding HR
• Foster a positive work environment, address employee concerns, and mediate disputes.
• Assist in developing performance management systems, coordinate appraisals, and support employee development plans.
• Manage the HR aspects of project timelines, HR budget, and deliverables, and monitor HR-related project progress.
• Identify training needs, organize workshops and seminars, and enhance employee skills and knowledge.
• Handle HR-related inquiries.

Required Specifications

Overview:

• We are seeking a strategic and detailed Human Resource Officer to join our Project in Kenya. The HR Officer will play a crucial role in supporting the Creative Business Development Program by managing all aspects of human resources, from onboarding to end-to-end HR functions. The ideal candidate will have a strong background in HR operations, with experience in project management being a significant advantage.

Key Responsibilities:

Onboarding and Orientation:

• Develop and implement effective onboarding programs to welcome new employees.
• Conduct orientation sessions to introduce new hires to the organization’s culture, policies, and procedures.
• Ensure all new hires complete necessary paperwork and understand their roles and responsibilities.

Recruitment and Talent Acquisition:

• Coordinate and manage the recruitment process, including job postings, screening, interviewing, and selecting candidates.
• Develop and maintain a talent pool to support the program’s growth and expansion.
• Work with department heads to identify staffing needs and create job descriptions.

HR Operations and Administration:

• Maintain and update employee records and HR databases.
• Ensure compliance with local labor laws and organizational policies.
• Handle employee inquiries and provide support on HR-related matters.

Employee Relations:

• Foster a positive and inclusive work environment.
• Address employee concerns and grievances in a timely and effective manner.
• Facilitate conflict resolution and mediate disputes when necessary.

Performance Management:

• Assist in developing and implementing performance management systems.
• Coordinate performance appraisals and provide feedback to employees.
• Support employees in setting goals and professional development plans.

Training and Development:

• Identify training needs and coordinate employee development programs.
• Organize workshops, seminars, and other training initiatives to enhance skills and knowledge.

Project Management Support:

• Assist in managing HR aspects of project timelines, budgets, and deliverables.
• Coordinate with project teams to ensure alignment with HR policies and procedures.
• Monitor and report on HR-related project milestones and progress.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 5 years of experience in HR functions, preferably within the creative industry or similar sectors.
• Proven experience in onboarding, recruitment, employee relations, and performance management.
• Strong understanding of Kenyan labor laws and HR best practices.
• Project management experience is highly desirable.
• Excellent interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Strong organizational and multitasking abilities.
• Proficiency in HR software and Microsoft Office Suite.

Key Performance Indicators (KPIs):

Onboarding Efficiency:

• Time taken to complete the onboarding process for new hires.
• New hire satisfaction rate with the onboarding process (measured through surveys).

Recruitment and Talent Acquisition:

• Average time to fill open positions.
• Number of qualified candidates per open position.
• Retention rate of new hires within the first year.

Employee Records and Compliance:

• Accuracy and completeness of employee records.
• Compliance rate with local labor laws and organizational policies.

Employee Relations and Satisfaction:

• Employee satisfaction and engagement scores (measured through surveys).
• Number of employee grievances resolved within a specified time frame.
• Employee turnover rate.

Performance Management:

• Percentage of employees with completed performance appraisals.
• Improvement in employee performance scores over time.
• Participation rate in goal-setting and professional development plans.

Training and Development:

• Number of training sessions organized and attended by employees.
• Employee feedback on the quality and relevance of training programs.
• Improvement in skills and knowledge post-training (measured through assessments).

Project Management Support:

• Timeliness and accuracy of HR-related project deliverables.
• Feedback from project teams on HR support provided.
• Alignment of project outcomes with HR policies and procedures.