Jobs at Fanisi HR Solutions

• In view of this we seek to hire a highly motivated and seasoned Human Resource Officer. The HR Officer will manage all aspects of human resources for the project, from onboarding to end-to-end HR functions. The ideal candidate will have a strong background in HR operations and experience managing project teams and regional-based teams.

Key Duties and Responsibilities:

• Develop and implement effective onboarding programs, conduct orientation sessions, and ensure new hires understand their roles and responsibilities.
• Collaborate with the recruitment expert to maintain a talent pool
• Maintain employee records, ensure they are accurate and up-to-date
• Ensure compliance with local labor laws, and stakeholder guidelines regarding HR
• Foster a positive work environment, address employee concerns, and mediate disputes.
• Assist in developing performance management systems, coordinate appraisals, and support employee development plans.
• Manage the HR aspects of project timelines, HR budget, and deliverables, and monitor HR-related project progress.
• Identify training needs, organize workshops and seminars, and enhance employee skills and knowledge.
• Handle HR-related inquiries.

Required Specifications

Overview:

• We are seeking a strategic and detailed Human Resource Officer to join our Project in Kenya. The HR Officer will play a crucial role in supporting the Creative Business Development Program by managing all aspects of human resources, from onboarding to end-to-end HR functions. The ideal candidate will have a strong background in HR operations, with experience in project management being a significant advantage.

Key Responsibilities:

Onboarding and Orientation:

• Develop and implement effective onboarding programs to welcome new employees.
• Conduct orientation sessions to introduce new hires to the organization’s culture, policies, and procedures.
• Ensure all new hires complete necessary paperwork and understand their roles and responsibilities.

Recruitment and Talent Acquisition:

• Coordinate and manage the recruitment process, including job postings, screening, interviewing, and selecting candidates.
• Develop and maintain a talent pool to support the program’s growth and expansion.
• Work with department heads to identify staffing needs and create job descriptions.

HR Operations and Administration:

• Maintain and update employee records and HR databases.
• Ensure compliance with local labor laws and organizational policies.
• Handle employee inquiries and provide support on HR-related matters.

Employee Relations:

• Foster a positive and inclusive work environment.
• Address employee concerns and grievances in a timely and effective manner.
• Facilitate conflict resolution and mediate disputes when necessary.

Performance Management:

• Assist in developing and implementing performance management systems.
• Coordinate performance appraisals and provide feedback to employees.
• Support employees in setting goals and professional development plans.

Training and Development:

• Identify training needs and coordinate employee development programs.
• Organize workshops, seminars, and other training initiatives to enhance skills and knowledge.

Project Management Support:

• Assist in managing HR aspects of project timelines, budgets, and deliverables.
• Coordinate with project teams to ensure alignment with HR policies and procedures.
• Monitor and report on HR-related project milestones and progress.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 5 years of experience in HR functions, preferably within the creative industry or similar sectors.
• Proven experience in onboarding, recruitment, employee relations, and performance management.
• Strong understanding of Kenyan labor laws and HR best practices.
• Project management experience is highly desirable.
• Excellent interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Strong organizational and multitasking abilities.
• Proficiency in HR software and Microsoft Office Suite.

Key Performance Indicators (KPIs):

Onboarding Efficiency:

• Time taken to complete the onboarding process for new hires.
• New hire satisfaction rate with the onboarding process (measured through surveys).

Recruitment and Talent Acquisition:

• Average time to fill open positions.
• Number of qualified candidates per open position.
• Retention rate of new hires within the first year.

Employee Records and Compliance:

• Accuracy and completeness of employee records.
• Compliance rate with local labor laws and organizational policies.

Employee Relations and Satisfaction:

• Employee satisfaction and engagement scores (measured through surveys).
• Number of employee grievances resolved within a specified time frame.
• Employee turnover rate.

Performance Management:

• Percentage of employees with completed performance appraisals.
• Improvement in employee performance scores over time.
• Participation rate in goal-setting and professional development plans.

Training and Development:

• Number of training sessions organized and attended by employees.
• Employee feedback on the quality and relevance of training programs.
• Improvement in skills and knowledge post-training (measured through assessments).

Project Management Support:

• Timeliness and accuracy of HR-related project deliverables.
• Feedback from project teams on HR support provided.
• Alignment of project outcomes with HR policies and procedures.

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Overview:

• We are seeking a skilled and detail-oriented Monitoring and Evaluation (M&E) Expert to join our Creative Business Development Program in Kenya. The M&E Expert will be responsible for designing and implementing robust monitoring and evaluation frameworks to assess the program’s effectiveness, impact, and areas for improvement. This role is crucial for ensuring data-driven decision-making and continuous program enhancement. 

Responsibilities:

M&E Framework Development:

• Design and develop comprehensive M&E frameworks, including logic models, performance indicators, and data collection methods.
• Establish clear M&E plans that align with the program’s objectives and desired outcomes.
• Ensure that the M&E framework addresses both qualitative and quantitative aspects of program performance.

Data Collection and Analysis:

• Develop and implement data collection tools and processes, ensuring accuracy and reliability of data.
• Conduct regular field visits to collect data and monitor program activities.
• Analyze data to assess program performance, impact, and trends, and provide actionable insights.

Reporting and Documentation:

• Prepare detailed and timely M&E reports, including progress reports, impact assessments, and evaluation summaries.
• Document best practices, lessons learned, and success stories to inform program improvement.
• Ensure all M&E documentation is organized and accessible to relevant stakeholders.

Capacity Building:

• Train and support program staff, trainers, and County Coordinators on M&E processes, tools, and best practices.
• Foster a culture of data-driven decision-making and continuous improvement within the program team.
• Provide ongoing technical assistance and guidance to staff involved in data collection and reporting.

Stakeholder Engagement:

• Engage with program stakeholders, including participants, trainers, partners, and donors, to communicate M&E findings and insights.
• Collaborate with external evaluators or consultants as needed to conduct specialized evaluations or impact studies.
• Represent the program in M&E-related forums, workshops, and events to share insights and learn from other initiatives.

Continuous Improvement:

• Identify and recommend areas for program enhancement based on M&E findings.
• Develop and implement strategies for improving program effectiveness and participant outcomes.
• Stay updated on best practices and emerging trends in M&E to ensure the program’s evaluation methods remain current and effective.

Qualifications:

• Bachelor’s degree in monitoring and evaluation, statistics, social sciences, international development, or a related field; advanced degree preferred.
• Minimum 5 years of experience in monitoring and evaluation, preferably in the context of entrepreneurship, education, or economic development programs.
• Proven track record of designing and implementing M&E frameworks and systems.
• Strong analytical skills, with experience in both qualitative and quantitative data analysis.
• Proficiency in M&E software and tools, such as SPSS, STATA, or other relevant applications.
• Excellent report writing and documentation skills.
• Experience working in Kenya or East Africa, with knowledge of the local context and challenges.
• Strong communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders.
• Attention to detail and strong organizational skills, with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office, especially Excel and PowerPoint; experience with online survey tools is a plus.
• Proficiency in English; proficiency in Swahili is a plus.
• Passion for entrepreneurship, creativity, and social impact, with a commitment to fostering innovation and economic development in Kenya.

Key Performance Indicators (KPIs):

Framework Development:

• Completion and implementation of a comprehensive M&E framework within the specified timeframe.
• Stakeholder satisfaction with the clarity and utility of the M&E framework and tools.

Data Collection and Analysis:

• Percentage of program activities monitored and evaluated as per the M&E plan.
• Timeliness and accuracy of data collection and reporting.
• Number of field visits conducted for data collection and monitoring purposes.

Reporting and Documentation:

• Number and quality of M&E reports produced, including progress reports and impact assessments.
• Documentation of best practices, lessons learned, and success stories.

Capacity Building:

• Number of training sessions conducted for program staff on M&E processes and tools.
• Improvement in staff proficiency and confidence in M&E activities, as measured by pre- and post-training assessments.

Stakeholder Engagement:

• Frequency and quality of engagement with stakeholders to communicate M&E findings.
• Stakeholder feedback on the usefulness and clarity of M&E reports and insights.

Continuous Improvement:

• Implementation of program improvements based on M&E findings.
• Measurable improvements in program outcomes and participant satisfaction over time.

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Overview:

• We are seeking a highly motivated and experienced Project Lead to oversee our Creative Business Development Program in Kenya. The Project Lead will be responsible for the overall management and successful execution of the program, ensuring that it meets its objectives and delivers impactful outcomes for creative entrepreneurs at the idea stage. This role requires strong leadership, project management, and stakeholder engagement skills.

Responsibilities:

Program Management:

• Lead the planning, implementation, and management of the Creative Business Development Program.
• Develop and maintain detailed project plans, including timelines, milestones, and resource allocation.
• Monitor project progress and make adjustments as necessary to ensure successful completion.

Team Leadership:

• Supervise and support the program team, including trainers, coaches, county coordinators, and other staff.
• Foster a collaborative and high-performing team environment.
•  Conduct regular team meetings and performance reviews to ensure accountability and professional development.

Stakeholder Engagement:

• Build and maintain relationships with key stakeholders, including creative entrepreneurs, partners, donors, and community leaders.
• Communicate regularly with stakeholders to provide updates, gather feedback, and address any issues or concerns.
• Represent the program at meetings, events, and forums to promote its goals and achievements.

Budget and Resource Management:

• Develop and manage the program budget, ensuring efficient use of resources.
• Oversee procurement and allocation of materials, equipment, and other resources needed for the program.
• Ensure compliance with financial and administrative policies and procedures.

Monitoring and Evaluation:

• Work with the Monitoring and Evaluation Expert to develop and implement an M&E framework.
• Monitor program activities and outcomes, using data to inform decision-making and improve program effectiveness.
• Prepare and present regular reports on program performance, impact, and lessons learned.

Curriculum and Training Oversight:

• Collaborate with the Head Coach to ensure the curriculum is relevant, comprehensive, and effective.
• Support the development and delivery of training sessions and workshops.
• Ensure trainers and coaches are well-prepared and continuously improving their delivery methods.

Risk Management:

• Identify and assess risks to the program’s success and develop mitigation strategies.
• Address and resolve any issues or challenges that arise during program implementation.

Qualifications:

• Bachelor’s degree in business administration, project management, education, or a related field; advanced degree preferred.
• Minimum 5 years of experience in project management, preferably in the context of entrepreneurship, education, or economic development programs.
• Proven track record of successfully leading and managing complex projects.
• Strong leadership and team management skills.
• Excellent communication and interpersonal skills, with the ability to engage and motivate diverse stakeholders.
• Experience working in Kenya or East Africa, with knowledge of the local context and challenges.
• Strong organizational and problem-solving skills, with the ability to manage multiple tasks and deadlines.
• Proficiency in project management software and tools.
• Proficiency in English; proficiency in Swahili is a plus.
• Passion for entrepreneurship, creativity, and social impact, with a commitment to fostering innovation and economic development in Kenya.

Key Performance Indicators (KPIs):

Program Management:

• Achievement of program milestones and deliverables within specified timelines.
• Adherence to the project plan and budget.

Team Leadership:

• Team performance and productivity metrics.
• Employee satisfaction and retention rates.

Stakeholder Engagement:

• Number and quality of stakeholder interactions and partnerships.
• Stakeholder satisfaction and feedback scores.

Budget and Resource Management:

• Adherence to budget and financial targets.
• Efficiency in resource allocation and utilization.

Monitoring and Evaluation:

• Timeliness and accuracy of M&E data collection and reporting.
• Program improvements based on M&E findings.

Curriculum and Training Oversight:

• Participant satisfaction scores with training and curriculum.
• Number of trainers and coaches trained and supported.

Risk Management: 

• Identification and mitigation of program risks
• Resolution time for issues and challenges.

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Overview:

• We are seeking a strategic and detailed Finance Officer to join our Project in Kenya. The Finance Officer will be responsible for overseeing the financial management of a project involving grant management, project budgeting, monitoring, and tracking project costs, ensuring adherence to budgetary guidelines, and compliance with financial regulations. The ideal candidate will have a strong background in financial management, excellent analytical skills, and experience in managing project finances.

Key Responsibilities:

• Grant Management:
  • Coordinate the financial aspects of grant management, including budget preparation, financial reporting, and compliance with grant requirements.
  • Maintain detailed records of grant expenditures and ensure proper allocation of funds according to grant guidelines.
  • Liaise with grant providers and stakeholders to ensure timely receipt of funds and accurate financial reporting.
• Project Budgeting:
  • Develop and manage project budgets, ensuring alignment with organizational financial goals and grant requirements.
  • Collaborate with project managers and team members to prepare detailed budget proposals and forecasts.
  • Monitor and revise budgets as needed, providing recommendations for cost-saving measures and efficient resource allocation.
• Cost Monitoring and Tracking:
  • Implement systems for monitoring and tracking project costs, ensuring expenditures are within approved budgets.
  • Conduct regular financial reviews and audits to identify variances and ensure financial integrity.
  • Prepare detailed financial reports and analysis, highlighting key financial metrics and trends.
• Compliance and Adherence:
  • Ensure adherence to financial policies, procedures, and regulatory requirements.
  • Stay updated on changes in financial regulations and best practices, implementing necessary adjustments to financial processes.
  • Conduct internal audits to ensure compliance with financial guidelines and standards.
• Financial Reporting:
  • Prepare and present financial reports to project managers, stakeholders, and funding agencies.
  • Develop and maintain financial dashboards, providing real-time insights into project financial performance.
  • Assist in the preparation of annual financial statements and audit reports.
• Risk Management:
  • Identify potential financial risks and develop mitigation strategies.
  • Implement internal controls to safeguard project assets and prevent financial discrepancies.
• Collaboration and Communication:
  • Work closely with project teams, providing financial guidance and support.
  • Communicate financial information effectively to non-financial stakeholders.
  • Foster a collaborative environment, promoting transparency and accountability in financial management.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. A Master’s degree or professional certification (e.g., CPA, CMA) is preferred.
• Minimum of [X] years of experience in financial management, preferably in a project-based or grant-funded environment.
• Strong knowledge of financial regulations, accounting principles, and grant management processes.
• Proficiency in financial management software and tools (e.g., Excel, QuickBooks, SAP).
• Excellent analytical and problem-solving skills.
• Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
• Attention to detail and a high degree of accuracy in financial reporting.

Key Performance Indicators (KPIs):

• Budget Adherence:
  • Percentage of budget deviation (actual vs. planned).
  • Number of budget adjustments required.
• Grant Compliance:
  • Number of compliance issues reported.
  • Timeliness and accuracy of financial reports submitted to grantors.
• Financial Reporting:
  • Accuracy and timeliness of monthly, quarterly, and annual financial reports.
  • Percentage of financial reports free of errors.
• Cost Control:
  • Percentage of cost savings achieved through cost control measures.
  • Frequency of financial reconciliations and resolution of discrepancies.
• Audit Performance:
  • Number of audit findings and their severity.
  • Time taken to resolve audit findings.
• Stakeholder Satisfaction:
  • Feedback from project managers and team members regarding financial support and reporting.
  • Number of financial training sessions conducted and their effectiveness.
• Risk Management:
  • Number of identified financial risks and mitigation actions implemented.
  • Impact of financial risks on project outcomes.

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Overview:

• We are seeking a creative and dynamic Marketing Officer to join our Project in Kenya. The Marketing Officer will be responsible for developing and implementing marketing strategies to promote the project, engage audiences, and enhance the visibility of our creative entrepreneurs’ stories. This role is crucial in amplifying the impact of the project and ensuring that the stories reach a wide and diverse audience.

Responsibilities:

Marketing Strategy Development:

• Develop and implement comprehensive marketing strategies to promote the Project.
• Identify target audiences and tailor marketing campaigns to reach and engage these groups effectively.
• Utilize a mix of traditional and digital marketing channels to maximize reach and impact.

Content Creation and Management:

• Create compelling marketing content, including blog posts, social media updates, newsletters, and promotional materials.
• Collaborate with creative entrepreneurs to capture and share their stories in a compelling and authentic manner.
• Manage the project’s content calendar to ensure timely and consistent communication.

Social Media Management:

• Develop and execute a robust social media strategy to increase the project’s online presence and engagement.
• Monitor and respond to audience interactions on social media platforms.
• Analyze social media metrics to refine strategies and improve performance.

Public Relations and Outreach:

• Build and maintain relationships with media outlets, influencers, and other key stakeholders.
• Draft and distribute press releases and pitch stories to media to generate coverage.
• Organize and coordinate promotional events, workshops, and other outreach activities.

Campaign Management:

• Plan and execute marketing campaigns to highlight key project milestones, events, and success stories.
• Monitor and evaluate the effectiveness of marketing campaigns using relevant metrics and analytics.
• Adjust strategies and tactics based on data-driven insights to optimize campaign performance.

Collaboration and Coordination:

• Work closely with the project management team to ensure alignment of marketing activities with overall project goals.
• Collaborate with creative entrepreneurs and other stakeholders to source content and develop marketing materials.
• Provide regular updates and reports on marketing activities and outcomes to project leadership.

Qualifications:

• Bachelor’s degree in marketing, communications, journalism, or a related field.
• Minimum 4 years of experience in marketing, preferably with a focus on storytelling or content marketing.
• Proven track record of developing and implementing successful marketing strategies.
• Strong writing and storytelling skills, with the ability to create engaging and compelling content.
• Proficiency in social media management and digital marketing tools.
• Excellent communication and interpersonal skills, with the ability to engage diverse audiences.
• Experience working in Kenya or East Africa, with knowledge of the local media landscape and cultural context.
• Strong organizational and project management skills, with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office and familiarity with graphic design and video editing tools is a plus.
• Passion for storytelling, creativity, and social impact, with a commitment to amplifying the voices of creative entrepreneurs.

Key Performance Indicators (KPIs):

Marketing Strategy Development:

• Development and implementation of a comprehensive marketing strategy within the first three months.
• Alignment of marketing strategies with project goals and target audience engagement.

Content Creation and Management:

• Volume and quality of content produced, including blog posts, social media updates, and newsletters.
• Audience engagement metrics (e.g., likes, shares, comments, and click-through rates) on created content.

Social Media Management:

• Growth in social media followers and engagement rates.
• Improvement in social media reach and impressions.
• Responsiveness and interaction rates with the audience on social media platforms.

Public Relations and Outreach:

• Number of media mentions and press coverage secured.
• Relationships established and maintained with media outlets and influencers.
• Success and attendance rates of promotional events and outreach activities.

Campaign Management:

• Effectiveness of marketing campaigns measured by reach, engagement, and conversion metrics.
• Timely execution of marketing campaigns and adherence to campaign schedules.
• Adjustments made to campaigns based on performance data and feedback.

Collaboration and Coordination:**

• Positive feedback from project management and creative entrepreneurs on marketing support.
• Regular and comprehensive updates provided to project leadership.
• Successful coordination and collaboration with internal and external stakeholders.