Finance Officer at Fanisi HR Solutions

Overview:

• We are seeking a strategic and detailed Finance Officer to join our Project in Kenya. The Finance Officer will be responsible for overseeing the financial management of a project involving grant management, project budgeting, monitoring, and tracking project costs, ensuring adherence to budgetary guidelines, and compliance with financial regulations. The ideal candidate will have a strong background in financial management, excellent analytical skills, and experience in managing project finances.

Key Responsibilities:

• Grant Management:
  • Coordinate the financial aspects of grant management, including budget preparation, financial reporting, and compliance with grant requirements.
  • Maintain detailed records of grant expenditures and ensure proper allocation of funds according to grant guidelines.
  • Liaise with grant providers and stakeholders to ensure timely receipt of funds and accurate financial reporting.
• Project Budgeting:
  • Develop and manage project budgets, ensuring alignment with organizational financial goals and grant requirements.
  • Collaborate with project managers and team members to prepare detailed budget proposals and forecasts.
  • Monitor and revise budgets as needed, providing recommendations for cost-saving measures and efficient resource allocation.
• Cost Monitoring and Tracking:
  • Implement systems for monitoring and tracking project costs, ensuring expenditures are within approved budgets.
  • Conduct regular financial reviews and audits to identify variances and ensure financial integrity.
  • Prepare detailed financial reports and analysis, highlighting key financial metrics and trends.
• Compliance and Adherence:
  • Ensure adherence to financial policies, procedures, and regulatory requirements.
  • Stay updated on changes in financial regulations and best practices, implementing necessary adjustments to financial processes.
  • Conduct internal audits to ensure compliance with financial guidelines and standards.
• Financial Reporting:
  • Prepare and present financial reports to project managers, stakeholders, and funding agencies.
  • Develop and maintain financial dashboards, providing real-time insights into project financial performance.
  • Assist in the preparation of annual financial statements and audit reports.
• Risk Management:
  • Identify potential financial risks and develop mitigation strategies.
  • Implement internal controls to safeguard project assets and prevent financial discrepancies.
• Collaboration and Communication:
  • Work closely with project teams, providing financial guidance and support.
  • Communicate financial information effectively to non-financial stakeholders.
  • Foster a collaborative environment, promoting transparency and accountability in financial management.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. A Master’s degree or professional certification (e.g., CPA, CMA) is preferred.
• Minimum of [X] years of experience in financial management, preferably in a project-based or grant-funded environment.
• Strong knowledge of financial regulations, accounting principles, and grant management processes.
• Proficiency in financial management software and tools (e.g., Excel, QuickBooks, SAP).
• Excellent analytical and problem-solving skills.
• Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
• Attention to detail and a high degree of accuracy in financial reporting.

Key Performance Indicators (KPIs):

• Budget Adherence:
  • Percentage of budget deviation (actual vs. planned).
  • Number of budget adjustments required.
• Grant Compliance:
  • Number of compliance issues reported.
  • Timeliness and accuracy of financial reports submitted to grantors.
• Financial Reporting:
  • Accuracy and timeliness of monthly, quarterly, and annual financial reports.
  • Percentage of financial reports free of errors.
• Cost Control:
  • Percentage of cost savings achieved through cost control measures.
  • Frequency of financial reconciliations and resolution of discrepancies.
• Audit Performance:
  • Number of audit findings and their severity.
  • Time taken to resolve audit findings.
• Stakeholder Satisfaction:
  • Feedback from project managers and team members regarding financial support and reporting.
  • Number of financial training sessions conducted and their effectiveness.
• Risk Management:
  • Number of identified financial risks and mitigation actions implemented.
  • Impact of financial risks on project outcomes.