Internal Communications Specialist at United Nations Environment Programme (UNEP)

Task description
Under the direct supervision of the Internal Communication Specialist in the Communication Division of UNEP, the UN Volunteer will undertake the following tasks:

• Support the implementation of UNEP internal communication plans and strategies, targeting over 3,000 personnel in Nairobi and 42 duty stations, including regional and country offices, worldwide.
• Manage live and virtual events, including UNEP monthly Global Townhall chaired by UNEP Executive Director and moderated by the Chief of Staff on Microsoft Teams.
• Provide support to virtual dialogues on UNEP’s three pillars, climate, nature and pollution, and in-person events to celebrate International UN Days, including World Environment Day, International Day of Clean Air, and International Day of Zero Waste.
• Develop promotional banners and run-of-shows for internal events when required.
• Liaise with vendors to procure branded materials for UNEP’s events.
• Manage budget process for internal events.
• Moderate events when required.
• Liaise with UNEP personnel to organize and coordinate webinars, trainings and meetings.
• Develop content for UNEP internal channels, including weekly newsletters, UNEP intranet and iSeek (UN Secretariat Intranet).
• Write stories about UNEP personnel and internal events.
• Update UNEP intranet and iSeek on a regular basis.
• Collect data and monitor internal communication channels and staff engagement activities.
• Provide support to organize and promote the Kipepeo Awards that recognize UNEP personnel for their teamwork, innovation and impactful programmes, projects and/or initiatives.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
• Contribute articles/write-ups on field experiences and submit them for UNV publica-tions/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Outputs

• Deliver smooth virtual events on Microsoft Teams
• Create good relationships with UNEP stakeholders, including personnel from other divi-sions, regional and country offices, UNEP partners and vendors
• Develop well-crafted messages and articles
• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment
• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

Eligibility criteria
Age: 18 - 80

Required experience

• 3 years of experience in communication and media in national and international contexts, including in events management, graphic design, article drafting, and stakeholder liaison.
• Experience in increasingly responsible roles within communication, public information, journalism, and/or event management.
• Comfortable interacting with key stakeholders, high-level speakers, and third-party agencies,
• Outstanding written and verbal communication skills,
• Excellent organizational and project management skills,
• Experience working in a fast-paced environment,
• Exceptional attention to detail and multi-tasking skills,
• Able to learn new technologies quickly and troubleshoot,
• Excellent teamwork skills,
• Strong attention to detail and deadlines.

Languages

• English, Level: Fluent, Required
• French, Level: Working knowledge, Desirable

Required education level

• Bachelor degree or equivalent in Communication, journalism, international relations

Competencies and values

• Professionalism, Communications, Planning and Organizing

Area(s) of expertise

• Communication, Arts and design, Information technology