Internship – HR & Administration Assistant at DanChurchAid (DCA)

The main responsibilities of the Intern (HR & Administration Assistant) are:

Human Resources:

• Assist the HR Officer in Recruitment and onboarding new staff
• Assist the staff with the HRIS system set up and updating staff
• Supporting staff wellbeing, facilitating effective access to health services as per medical insurance provisions
• Assist the HR Officer on the employee development review (EDR) process – and end of probation reviews, as relevant - and ensuring satisfactory completion and filing of the same
• Support effective leave planning
• Support audit and update HR files

Procurement and Logistics

• Make travel arrangements, such as booking flights, taxis, and making hotel reservations.
• Reconcile hotel, air tickets & taxi expense reports & requesting for payments.
• Support event planning, including sourcing and booking venues and confirming attendance.
• Assist in tracking monthly country logistics reports.
• Maintain an updated assets register for DCA Kenya assets and support in managing the asset list in DCA ADMIND system.
• Assist in management of Nairobi fleet
• Assist in all administrative procurement.

Administration:

• Work closely with Procurement and Logistics Officer & to ensure proper filing systems are maintained.
• Managing office supplies and ordering new supplies as needed.
• General office management duties to support Nairobi team and wider organisation, ensure all office operations bills/invoices are paid on time.
• Ensure functionality of necessary office equipment, repair or replace damaged office equipment.
• Maintain inventory of office supplies and manage re-ordering processes.

Required Qualifications

• Degree in Human Resources or other related field
• Knowledge and prior experience (minimum of 1 year) of human resources, administrative, logistics procedures would be advantageous.
• Good communications skills.
• Excellent computer proficiency (Microsoft Office – particularly MS Word & Excel)
• High level of motivation, integrity, and commitment.
• Excellent planning and organisational skills, and ability to work with minimal supervision.
• Good team player.
• Excellent interpersonal skills and ability to manage sensitive and confidential information.