Logistics Assistant - Ukunda at Brites Management

JOB SUMMARY

• The Logistics Assistant will play a crucial role in supporting the Logistics and Service Manager in planning, coordinating, and optimizing inbound and outbound deliveries, as well as overseeing vehicle and motorbike maintenance operations. The role aligns with the responsibilities of the Logistics Manager and contributes to the efficient functioning of the logistics department.

DUTIES AND RESPONSIBILITIES

Inbound and Outbound Deliveries:

• Develop delivery schedules for each type of delivery, including in-husked nut collection, de-husked nut collection, packaging materials and finished goods, taking into account factors such as production schedules, supplier lead times, and customer demand.
• Coordinate route deployment in collaboration with the ICS/Sourcing team, ensuring accurate information on vehicle deployment locations. Subsequently, facilitate timely communication to drivers regarding their assigned duties, deployment locations, and the type of vehicles to be utilize to minimize transportation costs, reduce mileage, and maximize efficiency, considering factors such as traffic patterns, road conditions, and delivery priorities.

Order Cycle Management:

• Ensure accurate recording of order details, including product specifications, quantities, delivery dates, and customer information.
• Provide timely and responsive communication to customers regarding order status, delivery updates, and any issues or concerns that may arise.
• Ensure receipt of stamped delivery notes and invoices.

 Liaison and Coordination:

• Share relevant information, updates, and requirements to facilitate smooth workflow and effective decision-making in collaboration with cross-functional teams.

Vehicle and Motorbike Usage Management:

• Check work tickets provided to drivers to ensure accuracy, completeness and match      scheduled assignments, routes, and delivery instructions.
• Create fuel tracking and maintenance schedules that should enable fuel consumption analysis, type of maintenance required and performed.
• Ensure compliance of vehicle and motorbike usage policies while reporting all incidents to the logistics manager.
• Ensure compliance with all relevant safety and environmental regulations, including inspections, emissions testing, and other legal requirements

Performance Monitoring:

• Monitor KPIs on an ongoing basis to track progress towards goals and targets, identify deviations from expected performance levels and record them for corrective actions to be taken.

Documentation and Reporting:

• Maintain a centralized repository or database of all transport contracts, insurance certificates, local authority permits and vehicle inspection reports.
• Organize and archive documentation in a systematic manner for easy retrieval and reference.
• Document inspection findings using vehicle checklist procedures noting any issues, defects, or maintenance requirements.

Inventory Management:

• Maintain accurate inventory records of tyres, batteries and spare parts, including stock levels, location and movements.
• Collaborate with cross-functional teams to optimize inventory management processes, including demand forecasting, order scheduling, and inventory replenishment timelines.

Compliance and Safety:

• Ensure operations adhere to Kenyan laws and ISO 22000 guidelines, manage licenses, insurance, certificates, and permits, and maintain safety standards.

Team Supervision:

• Manage a team of drivers, allocating duties to match their capability and driving experience.

KEY REQUIREMENTS

• Must have 2-3 years relevant experience in a Food Industry
• Experience in vehicle and motorbike management
• Detail-oriented
• Ability to efficiently manage time and meet deadlines
• Ability to work under pressure