Office Administrator at Session Blue Contractors

Job Summary

• The Office Administrator will manage all office administrative duties, ensure the smooth running of the office, and provide quality service to all clients.
• The job holder is expected to demonstrate commitment and loyalty and perform all duties in accordance with the organization's office routines and procedures, keeping in mind the overall business objectives.
• Oversee the front office by receiving visitors, answering incoming calls, replying to general correspondence, and dealing with inquiries.
• Monitoring the tender submission process for formatting, completeness, consistency, and compliance.
• Assist in the management of data related to the tendering process
• Ensure the completeness and accuracy of contracts including monitoring all related liabilities and third-party contracts
• Responsible for office administration payments within approved expense limits and that they are made within reasonable time to ensure business continuity
• Managing company emails on behalf of the MD and facilitating correspondence 7. Managing Director's office to ensure it is in good condition and well-arranged
• Carry out frequent audits of all company records being kept, and escalation of inconsistencies discovered
• Maintaining all company inventory records
• Updating social media platforms- Facebook, website, LinkedIn, etc. and responding to queries and comments.

Requirements

• A bachelor's degree in business administration procurement, supply chain or related course from a reputable university
• Minimum of 5 years of relevant experience in the field
• Experience in the construction industry
• Hands-on experience in tender preparation
• Solution-oriented with innovative mindset
• A score of B plain and above in KCSE