People & Culture (HR) Project Analyst at Plan International

The Opportunity

Reporting to the Executive Director People & Culture (P&C), and working closely with the P&C management team, the PMO Analyst will play a key role in providing internal communications and support for a variety of projects within P&C.

This is a varied role and you will directly contribute to a range of initiatives transforming P&C operations across the organisation.

Responsibilities may include; 

• Supporting the Executive Director P&C and P&C Management Team on projects and initiatives, progressing actions and ensuring competing priorities are managed and coordinated with other work programmes.
• Working with the Executive Director, P&C management Team and internal communications on developing and implementing the internal communications strategy for P&C.
• Liaising with the P&C management to ensure communication strategies are integrated and aligned to build employee engagement and compliance.
• Draft and / or coordinate preparation of agendas, papers and newsletters for P&C related board/ board sub-committees, departmental and other network meetings, ensuring these are circulated within agreed timescales and taking meeting minutes as required
• Organising and coordinating agenda department level meetings and workshops
• In conjunction with the P&C management Team, work with a range of stakeholders to maintain an overview of key planned activity, including P & C Calendar and Roadmap to deliver the strategy and track progress against critical milestones.
• Gather and analyse data to help the organisation understand progress against the strategy and to prioritise resources effectively, and produce regular and ad hoc reports
• Support identification of interdependencies between P & C strategy implementation activities, mapping key interdependencies and maintaining visibility of the critical path
• Consolidate annual plans and review for expected content
• Oversee correct document storage and other information, knowledge management and communication and collaboration tools, supporting the work of a diverse and geographically dispersed team.
• Work with Internal Communications team and the Gatekeeper function to support timely and consistent communication and messaging to stakeholders at all levels
   
• The Individual
•  
• You bring;
• Demonstrated understanding of the project management lifecycle and key elements of project planning
• Understanding of risks, issues and dependencies together with how to identify and mitigate them
• Experience of working with stakeholders at senior managerial levels.
• Experience of working through influencing outside direct line-management relationships in order to achieve results
• Excellent organisational abilities, able to prioritise tasks and work under pressure to tight deadlines.
• Collaborative approach to work, listening actively to stakeholders and adapting to their concerns, and the ability to prioritise competing stakeholder requirements
• Strong project management, written and verbal communication and presentation skills.
• Logical reasoning - to demonstrate the rationale behind any recommendations.
• Outstanding spoken and written communication skills, including representing information visually. High level of skill in Excel and PowerPoint
• Attention to detail, accurate and observant and ability to handle confidential correspondence in a professional manner.
• Time and task management, with professional and organised approach to delivery
• Resilience and comfort in working with uncertainty
• Fluency in English
• Highly efficient and organised, able to prioritise and multitask
• Adaptable and a team player
• Comfortable in working in a diverse environment and a strong promoter of equality
• Strategic thinking and innovation: constantly looking for ways to improve the outcomes for Plan. 
• Balances strategic perspective with practical delivery critically evaluates work effectiveness and searches for better ways of working.