Principal Records Management Officer (MG6) at National Social Security Fund (NSSF)

Reporting to the Assistant Manager, Records he/she will be responsible for ensuring that the preparation and updating of file indices is effectively done.

KEY RESPONSIBILITIES:

• Participate in conducting records surveys and appraisals for preparing and implementing records retention and disposal schedules;
• Implement procedures for classification, maintenance, protection and disposition;
• Ensure retrieval, amalgamation of files and capturing of requests, complaints and complements in the records;
• Ensure the management system (TQM, register) is done effectively;
• Ensure Preparation and updates of records management system;
• Search for records/files in the system for retrieval of records;
• Process and index files/records to dispatch to the customers;
• Ensure Sorting, arranging serially and return of files into the shelves;
• Undertake record census to identify missing/overdue files; and
• Ensure the capturing of data for files outside the system.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s degree in any of the following disciplines: Information Sciences; Records Management and Information Technology, Archives and Records Management or related field from a recognized Institution;
• Professional qualification in any of the following disciplines: Information Sciences; Records Management and Information Technology, Archives and Records Management or related field from a recognized Institution;
• At least five (5) years’ work experience; and
• Proficiency in computer applications;