Procurement and Logistics Officer at DAI Kenya - Development Alternatives, Inc.

Tasks & Responsibilities

• Develop acquisition plans and present to Finance and Operations Lead on a regular basis
• Monitor and track procurement activities and delivery status of goods/services
• Ensure complete backup documentation for procurements is submitted to activity’s Finance Team for payment
• Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance
• Assist and collaborate in external or internal audits, as necessary
• Ensure integrity, fairness, accuracy, and openness in procurement processes.
• Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
• Help activity staff become more familiar, and understand, DAI procurement policies and procedures.
• Consistent usage of DAI’s operations & procurement systems (TAMIS) in managing procurement processes
• Assist with maintaining inventory of project property
• Maintain electronic procurement records & files in required DAI’s systems
• Train other DAI staff in the use of procurement systems, as necessary
• Review, negotiate, modify subcontract agreements issued by DAI’s activity
• Manage subcontracts invoice verification and approval process as required by DAI policies.
• Coordinate local travel requests and manage drivers’ time and transportation schedule accordingly.
• Approve vehicle logbooks, fueling, and maintenance records. Prepare accident and incident reports.
• Manage procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders
• Oversee solicitation of bids and quotes from vendors in adherence with policies & approved requisitions and procurement plans
• Conduct price/cost/reasonability analyses
• Review requisition documentation, cost estimates, statements of work, etc. against procurement plans and budgets
• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
• Determine source selection methods for complex procurements to ensure compliance
• Serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds
• Assist activity staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
• Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency; prepare cost evaluation data, and source selection documentation
• Through market research efforts, identify and qualify potential suppliers (and products/services)
• Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies
• Work closely with various home office support staff as necessary

Qualifications

• University degree in relevant field required
• 4 years of relevant experience in procurement and logistics preferably on international donor funded or USAID-funded activities
• Computer literate with e-mail, word processing, and spreadsheet experience
• Ability to multi-task and prioritize tasks. Excellent organizational skills and ability to work as part of a team
• Fluency in English is required
• Knowledge of USG and FAR regulations and procurement and acquisition aspects of USAID-funded activities