Procurement Officer at International Livestock Research Institute (ILRI)

Key Responsibilities

• Coordinate and oversee the prequalification and tendering process for goods/services support the bids evaluation/analysis through preparation of relevant documentation and in relation to total cost ownership and provide feedback to relevant stakeholders
• Conduct surveys, gather market information guide/recommend on cost, quality of goods/ services and source for suitable vendors/suppliers based on factors such as terms of reference, value and item category
• Identify procurement needs, prepare purchase orders, coordinate the procurement of goods/services, track shipments/orders, provide status reports to relevant stakeholders, demonstrate value for money, ensure delivery and payment as per specifications in the purchase order and set timelines
• Manage the importation and customs clearance of all overseas purchased goods, prevent damages and ensure demurrage charges are not incurred by ILRI
• Contribute to procurement planning, budgeting and implementation of audit requirements
• Maintain relevant procurement databases for goods/services and supporting related information such as price lists, preapproved vendors, approved budgets, purchase requisitions, quotations, bid evaluations, purchase orders and other procurement data
• Draft/prepare Service Level Agreements (SLA), framework agreements, service contracts in consultation with the legal team and ensure their implementation and management
•  Organize meetings with various customers to understand their needs, conduct vendor performance management review/evaluation as per the set schedules
• and contribute to various decisions based on the outcome of such assessments
• Prepare relevant reports such as procurement dashboard reports/weekly status updates
• Establish and maintain relationships and communications with various stakeholders
• Perform any other related duties as may be required

Requirements

• Bachelors’ degree in Purchasing & Supply Chain Management or any other relevant degree from a recognized University, Degree in any Laboratory discipline would be an added advantage.
• At least 6 years working experience in a busy procurement environment, experience from a research organization would be an added advantage.
• Professional qualifications in Purchasing and Supply Chain Management, preferably from CIPS or KISM
• Having accounting qualifications, preferably CPA.
• Computer proficiency (Email, Internet, Word, Excel, Access or other data-base management, knowledge of automated Supply Chain Software’s would be an added advantage);
• Membership with recognized professional bodies like CIPS and KISM