Project Administrative Assistant at Center for International Forestry Research (CIFOR)

Duties and responsibilities

•  Administrative support to Africa based CGIAR EiB/ABI-BR Initiatives staff and projects.
•  Coordinate all communications with members of the organization, external stakeholders and meeting follow-ups.
•  Managing the CGIAR EiB/ABI/BR infrastructure, including procurement of supplies.
•  File correspondence inserts data and maintains records as instructed by senior staff members.
•  Organize and lead all logistics and travels related to meetings/trainings/workshops including visa applications (applications, invitation letters etc.) and accommodation.
•  Preparing for EiB/ABI/BR meetings at regional locations with local CGIAR partners and doing basic budgeting
•  Responsible for coordinating Sabbaticals (staff exchanges) and updating/uploading information to the Learning Management System (LMS).
•  Making payments and keeping simple account of payments/reimbursements.
•  Monitor and review expenses and make sure that they are charged to the correct ICCs.
•  Capture and review of collaborators' expenses.
•  Liaise with Corporate team in the hiring process of staff and consultants and onboarding.
•  Support the CteH digitization and mechanization projects in Africa.

Requirements

•  Bachelor's degree in Business administration or diploma professional qualification requiring 2 or more years' study
•  Knowledge of administrative and/or operating protocols and procedures of research support function.
•  Basic Supervisory skills and experience.

Education, knowledge and experience

•  Bachelor's degree in Business administration or diploma professional qualification requiring 2 or more years' study

Terms and conditions

•  This is a Locally Recruited position. CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.