Project Administrator at Ministry of Environment, Climate Change and Forestry

The State Department for Environment & Climate Change is in the process of recruiting the Project Administrator for The Early Action Support Project (EASP). The EAS aims to support Parties to update their National Biodiversity Strategic Action Plan under the Convention on Biodiversity to align with the Kunming - Montreal Global Biodiversity Framework (GBF).
The Project Administrator will be engaged for on a one-year contract and will support the Project on administrative matters, communication management, document control, and ensuring adherence to project timelines and budgets. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.
Job Summary

The Project Administrator will support the Project on administrative matters, communication management, document control, and ensuring adherencto project timelines and budgets. Thideal candidatwill have excellent organizational skills, attention to detail, and thability to work collaboratively in a fast-paced environment.

Key Responsibilities
 Administrative Support:

• Assist the Project Coordinator with day-to-day administrativte asks.
• Maintain project schedules, track deadlines, and ensurte imely completion of tasks.
• Coordinate meetings, preparagendas and record minutes.
• Handle correspondence, phoncalls, and emails related to project activities.

Document Control:

• Organize and maintain project documentation, including contracts, reports, and presentations.
• Ensure all documents are properly filed, updated, and easily accessible.
• Manage version control and ensure compliance with document retention policies.

Financial Administration:

• Assist in the preparation and monitoring of project budgets.
• Process invoices, expense reports, and purchase orders.
• Track project expenditures and report on budget status to the Project Manager.

Communication Management:

• Servas a point of contact for project stakeholders, including clients, vendors, and team members.
• Disseminate project updates and information to relevant parties.
• Coordinate internal and external communications to ensure project alignment.

Project Coordination:

• Support project planning and implementation activities.
• Monitor project progress and identify potential issues or delays.
• Assist in the preparation of project reports and presentations.
• Coordinate resource allocation and manage project logistics.

Qualifications:

Education and experience

• Bachelor’s degree in Business Administration, Project Management, Environmental Science, Environmental Management or a related field
• At least one(1) year experience in a government institution on matters related to environmental functions
• Proficiency in thus of computer software applications especially MS Word and MS Excel; and,
• Excellent language skills in English (writing, speaking and reading).

Skills and Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Advanced knowledge of Microsoft OfficSuite(Word, Excel, PowerPoint).
• Attention to detail and problem-solving skills.