Project Assistant at I&M Bank

PROJECTS ASSISTANT

The successful candidate will assist Projects Management Office in the administration of Bank projects,  tracking and monitoring of projects progress and providing regular reporting

PRIMARY RESPONSIBILITIES:

The job holder will report to Manager -Projects and will be responsible for:

• Verifying all project invoices, revising them with the vendors and project managers where necessary to ensure they are in line with contract terms and processing them for payment on Precoro in a  timely manner.
• Managing project expenditure by maintaining, updating and reporting on budget vs expenditure for all facets of the projects
• Managing project files and databases and ensuring all documents are complete, safely kept and readily available when needed
• Planning, convening and documenting project meetings by booking meetings, sending meeting invites, ensuring all required resources are available on time and sharing the minutes discussion points
• Ensuring timely and effective on-boarding of vendor employees in liaison with HR and Procurement functions, or contracted third party service providers
• Custody of all project contracts
• Coordinating between project stakeholders to ensure that the project is delivered successfully on time
• Coordinating trainings as per the approved training plan
• Preparing project status reports, RAID logs and escalating issues requiring intervention by the Steering Committee
• Arranging for closure of the project and handover to ICT
• Preparing project related presentations and reports
• Processing vendor special passes, ticketing, and Project resource logistics in conjunction with stakeholders
• Office Management in conjunction with the procurement and logistics functions including petty cash management

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Business/ Administration/ Procurement /Computer Science/ Information Technology from a recognized institution
• At least 1-year relevant experience
• Ability to write complex letters, comprehensive reports and to prepare presentations

Skills and Attributes

• Excellent communication and interpersonal skills
• Strong planning and organization skills
• Good leadership skills and able to coordinate and facilitate team communication
• Thorough understanding of project objectives and goals, ensuring all team members have the resources needed
• Ability to multitask and work efficiently to meet deadlines
• Good understanding of banking processes
• Abreast with latest technology

Closing Date : 30th March 2022.