Quotations Assistant at Harleys Limited

KEY DUTIES & RESPONSIBILITIES
Operations

• Assist in quotation processing.
• Check prices on dashboard, quote the items for non-stock get prices from the suppliers to coincide with SOPs.
• Check previous quotes for similar item, reduce or maintain prices depending on the buying trends.
• Follow up with customer orders and follow up on the Goods until they are handed over to the Kits Store.
• Process LPOs in the system and order for non-available goods.
• Assist the Quotations Manager to manage the Quotations / sales administration function, operational performance reporting, streamlining processes and systems wherever possible, maximizing business relationships and creating an environment where customer service can flourish.
• Implement and follow all approved Standard Operating Procedures and all defined policies of the company as pet the Quality Management System.
• Ensure efficient communication and follow up with issues raised that require coordination by engaging actively with the Head of Department/ Manger and the staff of Harleys Limited.
• Ensure upon receipt of the Purchase Order, these are given priority, punched in and the items outstanding or not available communicated to the Purchasing Department.
• Ensure all the Sales Enquires and Requests for quotations forwarded by the manager are printed and quoted before deadlines.
• Reporting
• Submit quotes and ensure customer needs are catered for in regard to format, currency, tax.
• Ensure efficient communication and follow up with issues raised that require coordination by engaging actively with the various 3rd Parties, the team members, Head of Department / Manager and Harleys Limited.

Qualifications, Skills and other prerequisites
Qualifications

• Diploma/bachelor’s degree related course.
• 2-3 years of experience in the same field.
• Should have a pharmacy background.
• Ready and willing to work from the field.
• Ready to go extra mile for their work.

Experience

• Solid knowledge of quotation work.
• Knowledge of systems i.e., SAP, Sage
• Technical Knowledge & Skills
• Excellent analytical and problem-solving skills.
• High level of confidentiality skills.
• Computer literate – strong knowledge of MS Office tools and ability to learn new applications.
• Excellent writing, communication, and presentation skills.
• Special Requirement
• Experience in healthcare operations is preferable