Senior Manager Group Property & Administration at Equity Bank Kenya

Description

Equity Bank is one of the region’s leading banks whose purpose is to transform the lives and livelihoods of the people of Africa socially and economically by availing them modern and inclusive financial services that maximize their opportunities. With a strong footprint in Kenya, Uganda, Tanzania, Rwanda, South Sudan and DRC Congo, Equity Bank is now home to over 12 million customers - the largest customer base in Africa. Currently the Bank is seeking additional talent to serve in the role outlined below.

Primarily be responsible for coordination and support of the management of property and facilities as well as administration in the Bank’s subsidiaries. The role will contribute to the overall strategic and operational management of the property and facilities unit within the Banks Subsidiaries (Uganda, Tanzania, South Sudan Rwanda & DRC).
 
Governance

• Ensure policies and procedures across the subsidiaries align to group (customization of Policies and procedures)
• Support periodic review and update of policies and procedures as per set out frequency
• Cascade Brand standards for both Offices and Branches across the subsidiaries and support in implementation
• Set out checklist and Carryout Brand audits across the subsidiaries
• Support the subsidiaries to ensure compliance through effective Risk management, update of Risk registers and Closure of raised Audit issues

Financial/Planning & Budget Management

• Support the subsidiaries in annual budget preparation, monitoring and controlling
• Support the subsidiaries in preparation and review of business cases requiring group approvals
• Support the subsidiaries in achieving the projected income targets for the bank owned properties
• Assist in the establishment and implementation of Property and facilities strategies, goals and objectives to ensure efficient operations.
• Support the optimization of property returns through various strategies
• Drive and support cost management initiatives and track the outcomes

Property, Facilities Management  & Reporting

• Develop, implement and continuously review professional best practice quality property & facilities management systems (policies, processes and tools).
• Develop criteria to obtain quality business premises at competitive rentals.
• Support the development of lease agreements with tenants and landlords within agreed/acceptable timelines.
• Support DRC to manage tenant and landlord relations including observing the agreed lease contract terms.
• Support the implementation and track all projects across the subsidiaries
• Develop monthly and annual checklist for properties and branches to ensure premises are well maintained
• Participate in property market intelligence on rentals and maintenance costs and identify opportunities for continuous improvement.
• Develop and maintain accurate and authentic data on properties for the subsidiaries both owned and rented
•  Support the full implementation of OHS and compliance across all subsidiaries
• Coordinate and provide reports across all the subsidiaries on a monthly basis and provide progress reports on a weekly basis in relation to all projects and initiatives
• Support in implementation of group wide initiatives in relation to property and facilities

 Qualifications

• Bachelor’s degree in  Real Estate, Land Economics, Building Economics or Business Administration
• Minimum of 5 - 10 years proven experience in a similar role or Property and Facilities management

Technical  Competencies

• Legal knowledge on related property management related statutes and property legislative statutes.
• Understanding on development and management of contracts including lease contracts and service level agreements.
• Knowledge and experience in modern property management practices to effectively manage and supervise staff and suppliers to support business performance.
• Understanding of the safety and health regulations and applications at the work place
• Knowledge and effective application of all relevant policies, processes, procedures and guidelines to consistently achieve required compliance standards or benchmarks.

Behavioural Competencies

• Negotiating skills- ability to negotiate lease terms to achieve best value in the market within the relevant parameters
• Interpersonal skills to effectively communicate with and manage customer expectations (internal and external), and other stakeholders who affect performance.
• Self-empowerment to enable development of open communication, teamwork and trust that are needed to support performance
• Organisations skills: ability to prioritize, plan, coordinate, work under pressure and without supervision.
• Teamwork and leadership skills: ability to work independently while at the same time be an active team player.
• Personal Ethics: Must be honest and with high level of integrity
• Able to make decisions, initiative and innovative in executing work.
• Communication Skills- ability to resolve disputes amicably, meet deadlines, and professionally respond to queries and concerns

Closing Date Apr 6, 2022