Individual Contractor - Programme Management Assistant at United Nations Environment Programme (UNEP)

Duties and Responsibilities:

• Under the overall supervision of the Programme Management Officer, Strategic Planning Unit, the contractor will be engaged to provide:
• Support the Programmatic Approach for the delivery of UNEP Programme of Work (PoW):
• Collect, analyze and summarize information that is required for UNEP’s new programmatic approach: Support the creation of programmes in Integrated Planning Monitoring and Reporting (IPMR): (i) Support the identification of information and data needs, (ii) Support the development of programmes and their integration into IPMR, (iii) Prepare presentation material, and lead/support discussion and training sessions.
• Update the Programme of Work (PoW) 2022-2025 indicator baseline information for the subprogrammes and executive direction and management: (i) Collate the PoW baseline data, (ii) Communicate and follow up with the respective Direct Responsible Individual (DRIs) on submission of the baseline data, (iii) Arrange meetings with responsible stakeholders and take notes for the next process.
• Provide strategic insight to programme/project reviews in line with the MTS and PoW 2022-2025: (i) Support the review of projects submitted to the Project Review Committee and provide guidance on their relevance to the PoW 2022-2025.

Implement IPMR integration in UNEP:

• Support the system transition from PIMS to IPMR: (i) support the planning of data conversion using technical solutions, (ii) support the Strategic Planning Unit on how to use IPMR for UNEP’s strategic planning.
• Maintain master data in Strategic Management Application (SMA) and ECC in line with the PoW 2022-2023: (i) Identify and collate the correct data to be captured for the PoW, (ii) Update the PoW data in SMA and to the correct thematic assignment in line with the correct budget period, and (iii) Serve as the SMA focal point.
• Facilitate discussion with UNEP IPMR focal points on the use of IPMR for the different project types: (i) Explain system overview, and discuss divisional, regional, MEA’s and GEF/GCF’s concerns, (ii) Communicate with the Umoja team in New York to find solutions for UNEP’s concerns, (iii) Support the weekly coordination meetings to understand the progress.
• Support strategic planning tasks, including: (i) development of the 2026-2030 Medium-Term Strategy and (ii) resource allocation.

Qualifications/special skills

• Academic Qualifications: High school diploma or equivalent is required.
• Experience: A minimum of five (5) years relevant work experience in data and project management is required. Experience in the use of an Enterprise Resource Planning (ERP) system is desirable.
• Language: English and French are the working languages of the United Nations Secretariat. For this position fluency in oral and written English is required