Editorial and Desktop Publishing Assistant at United Nations Office at Nairobi (UNON)

Responsibilities

Within delegated authority and reporting to the Chief of Unit, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:

• Organizes, plans, controls and co-ordinates work with respect to the production of camera ready documents for reproduction and storage of final text.
• Distributes assignments so as to ensure efficient and effective processing of documentation and an equitable distribution of work. Updates electronic tracking system accordingly.
• Assures smooth continuity of work and gives special instructions as needed.
• Registers incoming/outgoing documents in order to control flow of work in and out of unit.
• Maintains statistics. Performs administrative work, as needed.
• Trains and guides junior support staff.
• Performs supervisory functions of the text processing unit. Rotates in day and night shifts, as well as weekend on-call duties, as needed.
• Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
• Completes e-Performance evaluations for supervised staff member as First Reporting Officer.
• Performs other related work as required.

Competencies

• PROFESSIONALISM: Knowledge of UN structure and rules of procedure of various organs. Knowledge of all aspects of the work of the unit, including typographic standards and documents production system. Proficiency in the language of the unit and in United Nations terminology and editorial practices. Demonstrates use of initiative, ability and creativity to effectively attain objectives. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

• Completion of high school diploma or equivalent is required. Additional formal training in desktop publishing or a related field is desirable.

Work Experience

• A minimum of seven (7) years of experience in desktop publishing, including draft typing, copy editing, formatting, proofreading and creating typographical layouts, is required.
• Experience in screening and registering documentation submitted for processing in an international organization such as the United Nations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in Spanish which must be the candidate's main language is required. Knowledge of English is required. Knowledge of another official United Nations language is desirable