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The Independent Medico-Legal Unit (IMLU) is a governance, health and human rights non-profit organization, whose vision is A Just World Free from Torture. Our work is underpinned by a holistic approach involving litigation, medical and psychosocial rehabilitation of survivors of torture, monitoring government adherence to its human rights obligations and adv...
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JOB PURPOSE
- Leadership in the provision of medical documentation, treatment, and rehabilitation services to victims of torture and related violations, ensuring complete restoration of physical wellbeing through collaborations with a network of doctors, pathologists, referral medical facilities, and professional bodies. Strategic leadership in driving reforms in the forensic medico-legal field and sustaining an effective network of medical professionals, associations, facilities, and other medical stakeholders. Participates and leads in resource mobilization.
MAIN RESPONSIBILITIES OF THE JOBS
Managerial / Supervisory/ Operational Responsibilities or roles:
- Preliminary medical examination of torture survivors to establish the necessary steps/plan;
- Coordinates medical doctors and maintains an effective partnership with medical facilities providing medical rehabilitation to enhance timely and quality service provision
- Designs/reviews and updates forensic medical documentation tools;
- Designs and shares medical rehabilitation information with the Communications lead for dissemination to internal and external utilization;
- Identifies and conducts continuous capacity development sessions for IMLU network doctors and pathologists in line with Istanbul Protocol standards to healthcare givers;
- Inducts new doctors, pathologists, and other medical personnel to the IMLU network of medical professionals;
- Establishes and maintains strong linkages between IMLU forensic medical work and other national, regional, and international professional bodies and networks;
- Leads on IMLU’s work on Sexual and Gender-Based Violence
- Provides guidance and creates linkages on the referral pathways for survivors of sexual and gender-based violence
- Reviews and analyses medical reports submitted by network doctors for quality control;
- Makes appointments, prepares and develops contracts, and authorize autopsies;
- Liaises with the psychological rehab technical lead for linkages with counsellors for psychological rehabilitation;
- Escorts tracks and follow-up on all cases for clients undergoing medical rehabilitation;
- Leads in the implementation and monitoring of all medical documentation activities;
- Schedules appointments and authorize medical rehabilitation (treatment) for torture survivors
- Leads in resource mobilization &ensures medical components are incorporated in budgets;
- Leads in the development and submission of timely and quality institutional and donor reports in line with organization/donor requirements;
- Maintains high visibility, and profile of this portfolio in the media, academia, and other strategic spaces;
- Any other duty assigned by the supervisor.
- Provides in-house technical guidance on health and medical emergencies.
Responsibility for physical assets
- Office Laptop
- Office Desktop
- Office phone
- Examining table; Stethoscope; first aid kit; other medical equipment
- Nature of Decision Making
- Support in making important policy and operational decisions on medical rehabilitation matters.
KNOWLEDGE, SKILLS AND EXPERIENCE
Minimum level of academic qualification, skills and knowledge required to perform effectively in the role:
- A bachelor’s degree in medicine/Clinical Medicine
- OR
- A Diploma in Clinical Medicine with a background experience in human rights or Forensic Studies
- Minimum level of professional qualification required to perform effectively in the role:
- Valid practising licence and registered with the professional body.
Minimum level of personal and professional experience required to perform effectively in the role:
- Ability to work independently with minimal supervision
- An understanding of network professional and licensing bodies.
- Self-motivated, committed to human rights, highly organized and able to function well under pressure,
- Compassionate and understands the complexity and needs of victims of torture
- Appreciates, respects and promotes gender and women’s rights both at the workplace and in program/project work
- Ability to support survivors of trauma
- Demonstrable understanding of and commitment to human rights, social justice and change.
Minimum months or years of experience required to be appointed to the position:
- Minimum: At least 3 years experience in a related field
- Desirable: At least 5 years experience in a related position in a reputable human rights organization and a member of a recognized medical or clinical association in Kenya.
- Experience in working on Sexual and Gender-Based violence
KEY PERFORMANCE INDICATORS
- Leadership in driving change within the area of jurisdiction
- Timely and effective medical service provision to victims of torture.
- Timely preparation and effective coordination with network doctors and referral medical facilities
- Adherence to organizational policies and procedures and donor contract requirements
- Timely preparation and submission of all medical rehabilitation relevant reports both institutional and for grant purposes.
- Effective partnerships
- High visibility and profile of forensic medico-legal components of IMLU strategy
SKILLS
- Technical Accuracy: Numeric/ Measurement/ Computing, Analysis /Statistics, Budgeting, Record Keeping, Report Writing
- Human Relations: Leadership, Communication, Training and Development, Group Dynamics/Team Building, Conflict Resolution, Negotiation skills
- Conceptual: Environmental Scanning, Objective Setting and Planning, Organisational Design, Monitoring and Evaluation
COMPETENCIES
Working with Others:
- Team working: Leads aspects of teamwork, seeking and implementing improvements to the team’s outputs/service and developing colleagues within the team. Challenges colleagues.
- Customer Focus: Provides a quality service that is regularly reviewed. Anticipates customer needs. Actively seeks feedback on services from customers and makes appropriate changes to service and to underpinning policy/strategy.
- Communicating and influencing: Communicates effectively with a wide range of diverse internal and external stakeholders, influencing and negotiating change. Networks internally to keep ahead of developments
- Delivering Results
- Making informed decisions: Uses a wide range of complex to take controlled risks to achieve greater gain. Uses trends and data to establish controls and performance indicators
- Organisation Delivery: Takes account of organizational priorities to ensure that operational and strategic plans are being implemented and achieved.
- Adaptability: Embraces and manages change. Seeks opportunities for change, supporting colleagues in implementing new ways of working, effectively and supportively communicating the rationale for change.
- Focusing on the future
- Entrepreneurship and Commercial Focus: Spots and progresses business opportunities and opportunities for collaborative working externally and internally.
- Creativity and Innovation: Reviews, tests, and implements new concepts, models, and approaches to practice in support of service development and delivery.
- Leading and Coaching: This is visible and publicly champions initiatives to provide direction. Takes responsibility for an area of work and its outputs. Makes time to get to know people and motivate them. Regularly review the performance of self and others.
WORKING RELATIONSHIPS
Internal customers
- Reparations manager
- Psychological rehab technical lead
- Head of Programmes
- Executive Director
- Lead M&E
- Finance and Grants Lead
- Lead Communications
- Technical Lead Treaty Body & Criminal Justice
External Customers
- Criminal justice actors
- Medical Doctors and other medical professionals
- Rehabilitation Centres
- Hospitals
- Survivors of torture
- Network of professionals
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JOB PURPOSE
- The jobholder leads in grants management, financial management and in ensuring compliance to policies and procedures as well as team leadership.
MAIN RESPONSIBILITIES OF THE JOBS
Managerial / Supervisory/ Operational Responsibilities or roles:
- Leads in the implementation of grants and financial policies and procedures in line with IMLU’s strategic goals and prescribed guidelines;
- Takes lead in grants management including preparation of quality proposal budgets, donor compliance and reporting and grant close-out procedures;
- Consolidates and develops IMLU’s institutional and grants budget;
- Monitors and ensures adherence to donor agreements including record maintenance and staff awareness on the same;
- Responsible for timely and quality preparation and dissemination of the expenditure, donor and management reports for informed decision-making;
- Coordinates the preparation of the annual institutional audits and grants audit;
- Reviews internal financial controls and ensures compliance;
- Maintains appropriate accounting records and ensures timely backup of digitalized accounting data;
- Ensures prudent resource management by expenditure verification and ensures that budget and expenditure reports and timely dissemination to staff;
- Prepares, maintains, and updates a fixed asset register including disposal of obsolete assets;
- Ensures accurate donor coding and timely payment;
- Leads the procurement team in the organizational procurement process
- Ensures proper cash management and control;
- Assists in departmental planning and execution;
- Supports monthly and year-end finance procedures including staff orientation on staff matters; and
- Any other duty assigned from time to time.
Responsibility for physical assets
- Office laptop
- Printer
- Desk top
Nature of Decision Making
- Strategic decisions
- Operational decisions
KNOWLEDGE, SKILLS AND EXPERIENCE
- Minimum level of academic qualification, skills and knowledge required to perform effectively in the role:
- Bachelor’s Degree in Finance or any other related field.
Minimum level of professional qualification required to perform effectively in the role:
Minimum level of personal and professional experience required to perform effectively in the role:
- Finance accounting, management, and Grants Management. Team leadership/human resource
- management. Performance management experience.
Minimum months or years of experience required to be appointed to the position:
- Minimum – 4 years
- Desirable – 6 years experience in a similar position
KEY PERFORMANCE INDICATORS
- Increase resource optimization at IMLU.
- Institutional compliance
- Effective Human Resource information system
- Timely reporting of grant management.
- Timely preparation of Budget.
- Real-time financial reporting
- Availability and optimal utilisation of resources.
SKILLS
- Technical: Accuracy Numeric/ Measurement/ computing, Analysis /Statistics, Budgeting, Record Keeping, Report Writing
- Human Relations: Leadership, Communication, Training and Development, Group Dynamics/Team Building, Conflict Resolution, Negotiation skills
- Conceptual: Environmental Scanning, Objective Setting and Planning, Organizational Design, Monitoring and Evaluation
COMPETENCIES
Working with Others
- Team working: Leads aspects of teamwork, seeking and implementing improvements to the team’s outputs/service and developing colleagues within the team. Challenges colleagues.
- Customer Focus: Provides a quality service that is regularly reviewed. Anticipates customer needs. Actively seeks feedback on services from customers and makes appropriate changes to service and to underpinning policy/strategy.
- Communicating, Networking, and influencing: Communicates effectively with a wide range of diverse internal and external stakeholders, influencing and negotiating change. Networks internally to keep ahead of developments.
Delivering Results
- Making informed decisions: Uses a wide range of complex skills to take controlled risks to achieve greater gain. Uses trends and data to establish controls and performance indicators
- Organisation Delivery: Takes account of organisational priorities to ensure that operational and strategic plans are being implemented and achieved.
- Adaptability: Embraces and manages change. Seeks opportunities for change, supporting colleagues in implementing new ways of working, effectively and supportively communicating the rationale for change.
Focusing on the future
- Entrepreneurship and Commercial Focus: Spots and progresses business opportunities and opportunities for collaborative working externally and internally.
- Creativity and Innovation: Reviews, tests, and implements new concepts, models, and approaches to practice in support of service development and delivery
- Leading and Coaching: Is visible and publicly champions initiatives to provide direction. Takes responsibility for an area of work and its outputs. Makes time to get to know people and motivate them. Regularly review the performance of self and others.
WORKING RELATIONSHIPS
Internal customers
- Head of finance and administration/HR
- Finance and Grants Officer
- All staff
External Customers
- Development partners
- Banks & other financial institutions
- KRA
- Consultants and other experts.
- Clients.
- Suppliers
- Corporates
Method of Application
Do you have the experience and qualifications we are looking for? If so, please send your one-page application letter and your CV, including your current salary, expected remuneration, three professional referees (one of which must be your current or recent line manager), and daytime telephone contacts to: jobs@imlu.org with the job title as the subject matter by 5:00 pm on 11th June 2024. A thorough reference check will be conducted. IMLU’s selection processes reflect our commitment to a diverse and inclusive environment.
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