Current Vacancies at Education Development Center

Position Description 

• The Human Resources Assistant will play a crucial role in supporting human resources functions essential to the effective operation of the project. Reporting to the Human Resources Manager, the Human Resources Assistant will assist in various Human Resources activities to ensure compliance with organizational policies, procedures, and regulatory requirements. This is a full-time position based in Nairobi, Kenya. 

Primary responsibilities include, but are not limited to: 

• Assist in the recruitment process by posting job vacancies, screening resumes, scheduling interviews, and coordinating candidate communication. 
• Support the onboarding process for new hires, including preparing documentation, conducting orientations, and ensuring compliance with legal and organizational requirements. 
• Maintain accurate and up-to-date employee records, including personnel files, HR databases, and other relevant documentation. 
• Assist in benefits administration tasks such as enrollment, changes, and inquiries, ensuring timely communication with employees and external providers. 
• Support Human Resources initiatives and projects, including employee engagement activities, performance management processes, and training and development programs. 
• Assist in the implementation and maintenance of Human Resources policies, procedures, and best practices, ensuring alignment with organizational goals and legal requirements. 
• Coordinate employee relations activities, including addressing inquiries, resolving issues, and facilitating communication between employees and management. 
• Assist in the administration of Human Resources related documentation, including employment contracts, policies, and procedures manuals. 
• Support Human Resources reporting and data analysis efforts by compiling and analyzing Human Resources metrics and preparing reports as needed. 
• Maintain confidentiality and discretion in handling sensitive Human Resources information and employee matters. 

Qualifications

The candidate for the position of Human Resources Assistant shall have at a minimum the following qualifications: 

Education: 

• Secondary education required. 

Skills and Experience: 

• Two to three years of prior experience in Human Resources or related Administrative and Clerical roles required. 
• Prior experience working on USAID-funded projects preferred. 
• Familiarity with Human Resource practices, policies, and procedures as they pertain to Kenya labor laws preferred. 
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. 
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels. 
• Attention to detail and accuracy in data entry and record-keeping. 
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook, and Teams) required. 
• Familiarity with Kronos software preferred. 
• Familiarity with online line job posting platforms such as Smart Recruiters and other Kenya based job posting websites preferred.  
• Ability to maintain confidentiality and handle sensitive information with discretion. 
• Effective oral and written communication skills in English. 

Language: 

• Fluency in English is required. 

Other: 

• Applicants must be Kenyan nationals or hold current work authorization.  

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Job Description

Position Description 

• The Accountant will assist the Finance and Administration Manager in performing project accounting tasks. S/he will be responsible for preparing timely and accurate financial reports and assisting in the preparation of financial spreadsheets, cash flow forecasts, data entry, corresponding with vendors, as appropriate, and ensuring the project is compliant with USAID financial regulations. This position reports to the Finance and Administration Manager.  

Essential Functions will include, but are not limited to:  

• Supports the Finance and Administration Manager in conducting day-to-day finance operations, including enforcement of EDC and USAID policies, procedures and systems. 
• Supports the Finance and Administration Manager in the preparation of project monthly financial reports and tracking of spending against the approved budget. 
• Manages the process of clearing bills, advance reconciliation, payments, and vouchers, including a review and certification of supporting documentation to ensure it is compliant with local tax laws, as well as USAID and EDC policies. 
• Records project transactions in QuickBooks, utilizing the correct charge codes and monitoring alignment to budgeted activities. 
• Prepares the bank reconciliation of each account prior to the monthly close. 
• Prepares weekly cash flow needs for review by the Finance and Administration Manager and approval by Chief of Party and follow up with U.S. Home Office for wiring. 
• Monitors and reports on vendor payment schedules and obligations. 
• Monitors employee advance aging and ensures timely liquidation. 
• Works closely with the EDC US Home Office to ensure timely reconciliation of monthly expense reports and responds to any inquiries, as necessary. 
• Assists in the preparation of monthly financial spreadsheets, cash flow forecasts in accordance with appropriate procedures. 
• Provides necessary information to payroll service provider to ensure salaries are being processed in accordance with requirements. 
• Prepares and submits required DA-1 form and associated supporting documentation on a monthly basis as part of seeking approval for VAT refunds. Follows up with individual vendors for tax refunds once requests have been approved.  
• Previews all back-up documentation to ensure completeness, accuracy, and full compliance with EDC policies and procedures. Ensures all supporting financial documentation is scanned and digitally archived on a monthly basis per EDC file retention policies. 
• Ensures the safeguarding of checks and other office documents such as vehicle licenses, contracts, and leases in conjunction with HR / Office Manager. 
• Demonstrates a high level of professionalism and ethics when dealing with documentation and related information on sensitive and confidential matters, as well as with EDC colleagues. 
• Conducts checks on compliance with USAID’s Anti-Terrorist Certification (“ATC”) regulations.  
• Other duties as required. 

Qualifications

The candidate for the position of Accountant shall have at a minimum the following qualifications: 

Education: 

• Secondary education required; additional technical or collegiate education desirable 

Skills and Experience: 

• 4 to 5 years of direct relevant experience in accounting required; 
• Experience supporting large USAID or other international donor-funded projects required;   
• Proficiency working with QuickBooks accounting system required;  
• Proficiency in MS Excel and MS Word; 
• Knowledge of Kenyan labor and tax laws, specifically regarding VAT refunds; 
• Detail-oriented and organized;  
• Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure;  
• Ability to work independently, as well as within a team in difficult work environment; 
• Certified Public Accountant. 

Language: 

• Fluency in English is required. 

Other: 

• Applicants must be Kenyan nationals or hold current work authorization.