Job Openings at World Food Programme (WFP)

JOB PURPOSE

To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.

KEY ACCOUNTABILITIES/RESPONSIBILITIES

• Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
• Support the development and implementation of financial policies and procedures, and assist in setup and implementation of proper accounting procedures, systems and cash controls.
• Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.
• Monitor the centralised registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards.
• Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.
• Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
• Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.
• Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions.
• Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis.
• Allocate tasks to other support staff, provide guidance and on-the-job training in management of financial resources (e.g. managing the petty cash/sub-imprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.
• Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.

STANDARD MINIMUM QUALIFICATIONS

• Experience: Six (6) years of progressively responsible experience in in the area of finance.
• Education:  Completion of secondary school education. Undergraduate degree in the related functional area is desirable.
• Languages: Fluency in oral and written in English, a second UN language (especially French) would be an advantage.

LEADERSHIP FRAMEWORK BEHAVIOURS

Leads by Example with Integrity

• Upholds WFP values, principles, and standards - Demonstrates and encourages others to uphold the WFP values, principles and standards
• Respects others and values diversity - Values diversity using respectful and inclusive language, and encourages others to do the same
• Stays focused and calm under pressure - Stays focused and calm when under pressure and encourages others to do the same
• Demonstrates humility and a willingness to learn - Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

• Delivers results for maximum impact - Holds self and/or others accountable for the delivery of results
• Delegates appropriately - Delivers results against delegated tasks and seeks guidance and support where needed
• Adapts readily to change - Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative

• Is inclusive and collaborative - Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
• Gives timely and constructive feedback - Supports development for others by giving timely and constructive feedback
• Builds and shares new perspectives - Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic Thinking

• Communicates and fulfils WFP’s vision - Fulfils WFP’s vision and is able to explain how their objectives support the vision
• Embraces curiosity and new ways of doing things - Demonstrates curiosity, and proposes new ways of doing things when relevant
• Analyses and evaluates data - Gathers data and shares knowledge to inform team decision making
• Considers the impact of decisions - Implements decisions and asks questions to understand the impact for wider objectives

Builds and Maintains Sustainable Partnerships

• Builds partnerships
• Acts professionally with external partners
• Collaborates to deliver common objectives
• Works together with partners to deliver common goals

Closing date: 03 March 2023

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JOB PURPOSE

To provide effective coordination, technical guidance, and specialized support on Knowledge Management (KM) to the regional bureau and its country offices. The job holder is expected to lead the knowledge management workstream in the Regional Bureau Nairobi (RBN) and operate with a high degree of collaboration and engagement with various teams, be involved in strategic planning and analytical work to improve knowledge management in the region.

This position sits in the Programme Cycle Management unit and reports to the Head of Unit.

KEY ACCOUNTABILITIES (not all-inclusive)

Design, develop, and coordinate activities to strengthen knowledge management and sharing

• In line with the existing KM strategy and framework, set guidelines on creating and producing knowledge (e.g., institutional practices, defining lessons learned).
• Support the development of staff capabilities on KM including training users and contributors, and establishing guidelines for content creation.
• Liaise with and support other KM resources, including maintaining a roster of KM topic focal points and CO and regional Information Knowledge Management Focal Points (IKMFPs).
• Liaise with other regional and corporate KM colleagues to support the development and improvement of effective digital solutions for corporate knowledge management (such as platforms and repositories).

Work with WFP’s leadership on continually embedding a culture of learning and actively encouraging sharing across regions and topics

• Work closely with senior management at RB and COs to actively promote KM, encouraging their Unit Heads to incorporate KM in their annual work plans.
• Support leadership in participating in knowledge management engagement sessions and incentivizing knowledge sharing in their offices.

Collaborate with stakeholders to advance knowledge management initiatives:

• Support RB units to embed KM within their annual work plan and promote good KM practices within their CO functions.
• Embed knowledge management in various job responsibilities across the region.
• Support RBN country offices adopt the Regional KM strategy Implementation Plan.
• Develop standardized onboarding and offboarding process, in conjunction with HR

Guide WFP’s contribution to external knowledge and oversee WFP’s role in sharing knowledge externally

• Actively participate in the African Knowledge Management Hub.
• Work with RB units to promote and disseminate knowledge for advocacy and positioning.

Support knowledge management content creation and sharing:

• Help the RB and CO to implement and use the regional knowledge management tool kit, collection of template documents for process-standardization and best practice creation and sharing.
• Implement activities to capture and share knowledge, leverage good practices, and improve the effectiveness of knowledge sharing across the organization.
• Identify knowledge management opportunities; coordinate content and information gathering, creation and distribution.
• Guide regional and CO focal points to collate, analyze and communicate the knowledge management output in order to facilitate access to timely and accurate innovation information used within WFP and others externally.
• Prepare applicable input, talking points, briefings, presentations and reports for management, inter-agency opportunities, and donor related activities.

QUALIFICATIONS & EXPERIENCE REQUIRED

Education: 

• Advanced University degree with course work in Information Science, Knowledge Management, Project Management, Communication, International Relations, Development, Government, or other related fields, or First University degree with additional years of related work experience and/or training/courses.

Experience: 

• A minimum of three (3) years of post-graduate professional experience in knowledge management or related field is required.
• Six (6) years of progressively responsible national and/or international experience in knowledge management, partnerships, communications, reporting and/or business-related positions.
• Experience working in the international development/humanitarian sectors an advantage.
• Ability to work in a team and establish effective working relations with persons of different national and cultural backgrounds.
• High capacity for organization and coordination, as well as an ability to work with a high degree of collaboration with various type of teams.
• Experience influencing and driving corporate change initiatives.
• At least five years supervising staff, delegating, and coordinating work, and ensuring high-quality, timely outputs.

Knowledge & Skills: 

• Experience in relationship management within a global organization
• Strong communication skills and experience with managing and engaging with various stakeholder across organizations.
• Strong digital skills with experience in information/file management, communities of practice and other dissemination platforms.
• Ability to produce high-quality written materials, including graphically based presentations, reports and reference materials.
• Ability to interact with leaders and external audiences with maturity and tact.
• Collaborative spirit; able to liaise with a wide range of people at all levels and across different cultures and to act with credibility and diplomacy.
• Strong time management skills with an ability to plan, anticipate requirements, problems and obstacles, and an ability to juggle competing priorities successfully, and to work to tight deadlines.
• Excellent problem-solver, follow-through skills and sense of accountability and process ownership.
• Self-motivated and able to work with a high degree of autonomy.
• Able to supervise and manage more junior staff, appropriately delegating tasks and ensuring high-quality, timely deliverables.

Language: 

• Fluency in oral and written English mandatory.
• Intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese (one of WFP’s working languages) is a plus – French is preferred.

Closing date: 03 March 2023

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KEY ACCOUNTABILITIES (not all-inclusive)

• Provide technical support and assist in the development and implementation of various activities and processes within the specific area of work supporting alignment with wider programme policies and guidelines.
• Support the implementation of nutrition programmes including working with county government officials.
• Support and monitor implementation of resilient livelihood and market support for smallholder producers/traders in accordance with agreements, work-plans, deliverables, and timelines.
• Support the capacity strengthening of supported communities and county government in the areas of disaster risk reduction/climate change adaptation, risk mitigation, resilient rural livelihoods, market support for smallholder producers and traders, school meals and nutrition. This includes engagement in the formulation and implementation of county policies, plans, and strategies.
• Identify new opportunities for developing WFP’s livelihood and market support initiatives that are in line with the strategy of making food systems sustainable, inclusive and resilient.
• Propose ways to strengthen integration of gender, youth and nutrition in all activities being implemented in the counties of operation.
• Liaise with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.
• Ensure and/or perform accurate and timely collection and recording of project data into WFP’s programme data management tool (inputs and outputs) and ensure consistency of information presented to stakeholders.
• Prepare a range of reports and data analysis (e.g., food assistance needs, resource utilization, programme status, performance) and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control.
• Coordinate and communicate with local partners, agencies, NGOs and government institutions to perform accurate food security analyses and to ensure efficient delivery of food assistance.

KEY ACCOUNTABILITIES (cont.)

• Act as a point of contact for resolution of a range of operational queries and problems within a specific technical area of responsibility.
• Oversee and/or review the work of other support staff, providing practical advice and guidance, to contribute to delivering objectives to agreed standards and deadlines.
• Follow standard emergency preparedness practices to ensure WFP can quickly respond and deploy needed resources to affected areas at the onset of the crisis.
• Ensure and perform accurate and timely recording of project data into the programme data management tool, checking the quality and reliability of project data (inputs and outputs) and reports.
• Coordinate and communicate with local partners, agencies, NGOs and government institutions to perform accurate food security analyses and to ensure efficient delivery of food assistance.
• Liaise with internal counterparts to support effective collaboration, implementation, and monitoring of ongoing project activities.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has worked with technical teams (i.e., nutrition, food security analysis, market linkages, crop/animal production, emergency preparedness and response, etc.).
• Has contributed to implementation of programmes in arid and semi-arid lands of Kenya.
• Has assisted with policy discussions.
• Demonstrates responsibility and initiative to respond independently to various queries with only general guidance and use judgment in dealing with unforeseen operational problems daily.
• Understand basic technical concepts and data and their relevance to food assistance programmes, with a focus on rural livelihood programming, linkages to markets and/or capacity strengthening of government institutions.
• Assist counties in preparing technical project proposals and budgets.
• Ensure timely deliveries of assistance (food/cash-based transfers, tools, trainings, and other inputs) to the intended recipients.

STANDARD MINIMUM QUALIFICATIONS

• A university degree from a recognized institution in the related functional area of Nutrition, Agribusiness Development studies, Range Management, Environmental Science, Social Sciences Climate Change, or other fields relevant to international development assistance.  

Closing date: 24 February 2023

go to method of application »

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide technical support and assist in the development and implementation of various activities and processes within the specific area of work supporting alignment with wider programme policies and guidelines.
• Support the implementation of nutrition programmes including working with county government officials.
• Support and monitor implementation of resilient livelihood and market support for smallholder producers/traders in accordance with agreements, work-plans, deliverables, and timelines.
• Support the capacity strengthening of supported communities and county government in the areas of disaster risk reduction/climate change adaptation, risk mitigation, resilient rural livelihoods, market support for smallholder producers and traders, school meals and nutrition. This includes engagement in the formulation and implementation of county policies, plans, and strategies.
• Identify new opportunities for developing WFP’s livelihood and market support initiatives that are in line with the strategy of making food systems sustainable, inclusive and resilient.
• Propose ways to strengthen integration of gender, youth and nutrition in all activities being implemented in the counties of operation.
• Liaise with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.
• Ensure and/or perform accurate and timely collection and recording of project data into WFP’s programme data management tool (inputs and outputs) and ensure consistency of information presented to stakeholders.
• Prepare a range of reports and data analysis (e.g., food assistance needs, resource utilization, programme status, performance) and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control.
• Coordinate and communicate with local partners, agencies, NGOs and government institutions to perform accurate food security analyses and to ensure efficient delivery of food assistance.

KEY ACCOUNTABILITIES (cont.)

• Act as a point of contact for resolution of a range of operational queries and problems within a specific technical area of responsibility.
• Oversee and/or review the work of other support staff, providing practical advice and guidance, to contribute to delivering objectives to agreed standards and deadlines.
• Follow standard emergency preparedness practices to ensure WFP can quickly respond and deploy needed resources to affected areas at the onset of the crisis.
• Ensure and perform accurate and timely recording of project data into the programme data management tool, checking the quality and reliability of project data (inputs and outputs) and reports.
• Coordinate and communicate with local partners, agencies, NGOs and government institutions to perform accurate food security analyses and to ensure efficient delivery of food assistance.
• Liaise with internal counterparts to support effective collaboration, implementation, and monitoring of ongoing project activities.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has worked with technical teams (i.e., nutrition, food security analysis, market linkages, crop/animal production, emergency preparedness and response, etc.).
• Has contributed to implementation of programmes in arid and semi-arid lands of Kenya.
• Has assisted with policy discussions.
• Demonstrates responsibility and initiative to respond independently to various queries with only general guidance and use judgment in dealing with unforeseen operational problems daily.
• Understand basic technical concepts and data and their relevance to food assistance programmes, with a focus on rural livelihood programming, linkages to markets and/or capacity strengthening of government institutions.
• Assist counties in preparing technical project proposals and budgets.
• Ensure timely deliveries of assistance (food/cash-based transfers, tools, trainings, and other inputs) to the intended recipients.

STANDARD MINIMUM QUALIFICATIONS

• A university degree from a recognized institution in the related functional area of Nutrition, Agribusiness Development studies, Range Management, Environmental Science, Social Sciences Climate Change, or other fields relevant to international development assistance.  

Closing date: 24 February 2023